Talent & Culture Coordinator (Bahraini Only)

Welcome to the award-winning five-star Mövenpick Hotel Bahrain, located adjacent to Bahrain International Airport, with a magnificent view of the sprawling lagoon and less than 10 minutes away from downtown city centre of Manama, the capital of Kingdom of Bahrain.  

The hotel offers 97 luxury hotel rooms and 10 suites with state-of-art facilities and amenities. Our 5 star hotel went through a complete transformation; including restaurants and bars as well as rooms and suites.

Silk's restaurant is all day dining, offering international cuisine and theme nights. Gallery lounge is located in the high ceiling natural light glass lobby, serving French pastries, high tea and Swiss Mövenpick coffee and delights. While Xenia bar and lounge is offering exotic cocktails and bar food with live night entertainment daily. Mövenpick Hotel Bahrain is well known for its award-winning Friday Brunch.

The award-winning European Rimal spa, features 12 treatment rooms, including single treatment suites, one double female suite and two traditional Turkish hammam suites with their own steam rooms and heated wet tables. Rimal Spa is the only spa that offers non-surgical CACI Synergy machines in the Kingdom. All treatment rooms are designed to the highest standards and have private showers.  

Mövenpick Hotel Bahrain is a place to experience world-class luxury hospitality, blended with Arabian tradition and a touch of Swiss that makes our guests feel at home in one of the most attractive and friendly destinations in the Gulf Region.

Your Role as Talent & Culture Coordinator:

• To provide service that is sincere, warm and enthusiastic, ensuring the employees satisfaction in order to make a professional first impression of the Talent & Culture Department
• To provide support to the Talent & Culture/Learning & Development team whilst maintaining strict confidentiality of information at all times
• Have a thorough understanding of Talent & Culture and Learning & Development policies and procedures and be able to provide up to date information and prompt answers to employee and candidate queries
• To take the time to get to know the employees, and to be committed to service excellence
• To be entrepreneurial and to think beyond the boundaries is expected and not requested
• To prioritise tasks and manage employees expectations in busy work environment
• Possess advanced knowledge of Microsoft Office systems

Key Deliverables and Responsibilities

Planning & Organizing:

1. To assist in organizing employee events including employee parties, sports teams and lifestyle classes.
2. To organise requirements for learning & developments activities including refreshments and copying of manuals
3. To regularly update the communication boards for all employees and assist with the implementation and communication of all hotel policies and procedures.

Operations:

1. To prepare name badges and ID cards and any replacements required
2. To maintain a database of Human Resources purchase requisitions and other related payables.
3. Oversees all applications submitted via Smart Recruiter and other sources, screens CVs and sends to the Talent & Culture Manager for review
4. Keeps the Talent & Culture Office and Training Room tidy
5. Orders stationary as required
6. Assist Training Manager in preparing room for training
7. Track completed performance appraisals and remind Department Heads of deadlines
8. Has an environmentally friendly approach to use of energy and paper in the office.

Administration:

1. To provide administrative support to the Talent & Culture Manager and Learning & Development
2. To maintain a database related to annual vacation, flight bookings, utility payments, furniture allowance, internal applications
3. Respond to all applications and maintain the Smart Recruiter for potential future candidates
4. To schedule interviews coordinating multiple calendars in outlook.
5. To conduct reference checks using the MH&R standard form
6. Update candidates regarding their application status.
7. Accurately prepare and send contracts to candidates, along with the required paperwork (eg Code of Conduct, Grooming Policy and Benefits Summary)
8. To follow up on all job offers, ensuring acceptance and declined offers are clearly communicated to the relevant parties
9. Communicate with new arrivals to ensure all paperwork required for visas is collected and sent to the visa clerk for processing in a timely manner
10. Coordinate, book and confirm flights for new arrivals
11. Prepare arrival listing in advance and send to housing
12. To coordinate payment for recruitment agencies with finance
13. To create Employee Files and file all employee related documents correctly and efficiently on an ongoing basis
14. To generate monthly Talent & Culture  and Recruitment reports on a monthly basis
15. To monitor and update the manning guide on a daily basis and track staff arrivals and start dates
16. Prepare letters for employees as requested (eg bank letters, staff offer letters)
17. Prepare training certificates for every employee that attends and completes a training course