PERSONAL DATA PROTECTION CHARTER
AND GENERAL TERMS AND CONDITIONS FOR APPLICATION SUBMISSION
1 PERSONAL DATA PROTECTION CHARTER
1.1 DEFINITIONS AND SCOPE OF APPLICATION
1.2 ACCEPTANCE OF THE CHARTER
1.3 PURPOSE AND LEGAL BASIS
1.4 COLLECTED DATA
1.5 DATA STORAGE PERIOD
1.6 DATA RECIPIENTS
1.7 DATA TRANSFERS OUTSIDE OF THE EUROPEAN UNION
1.8 RIGHTS OF THE CANDIDATES REGARDING THEIR DATA
2 GENERAL TERMS AND CONDITIONS FOR THE SUBMISSION OF A CANDIDATE APPLICATION
- PERSONAL DATA PROTECTION CHARTER
- DEFINITIONS AND SCOPE OF APPLICATION
The Platform is managed by the Accor SA company, with its registered office at 82 Rue Henri Farman, 92130 Issy-les-Moulineaux, FRANCE.
Accor SA is the parent company of the Accor Group. The Company has opted to implement the Platform for more effective and simplified recruitment procedural management for (i) entities of the Accor Group (namely, Accor SA and any of its subsidiaries, affiliated companies or directly or indirectly controlled entity) and (ii) other entities performing their activities under an Accor Group brand (namely, entities that have entered into a franchise or management agreement with an Accor Group entity). This recruitment can be managed directly by the employees of the concerned entities.
The Charter thus applies to candidates for jobs at an Accor Group entity or an entity that has entered into a franchise or management agreement, whether pertaining to external candidates or internally mobile employees. For the purpose of this Charter, all such persons will be referred to indiscriminately as "the Candidates". For the purposes of this Charter, the terms "personal data", "processing", "recipient", "processor" shall be construed as defined in the General Data Protection Regulation (GDPR) [Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data].
The term "personal data" shall therefore mean any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of such natural person.
- ACCEPTANCE OF THE CHARTER
- PURPOSE AND LEGAL BASIS
Every Recruiting Entity processes Candidate personal data based on its own legitimate interests, consisting of managing its recruitment, selecting the profiles of Candidates matching job vacancies, verifying their qualifications and capabilities of performing the job at issue, and taking pre-contractual measures upon the Candidate's request.
- COLLECTED DATA
The Candidates are free to decide whether or not to provide the requested information in the fields marked as mandatory. The relevant information could nevertheless limit the Recruiting Entity's ability to consider an application during the recruitment process.
Depending on the particularities of the corresponding local laws and regulations, the Recruiting Entities can use the Platform to collect the data necessary to assess the Candidate's qualifications for the job on offer. The data could particularly concern:
Identity and contact information of the Candidate: full name, gender, date and place of birth, nationality, contact information (address, personal telephone number, e-mail address), photographs and, more broadly, any identification element that Candidates normally provide in their curriculum vitae;
Education, training and career of the Candidate: diplomas and training certificates, previous professional experience, spoken foreign languages, geographical mobility and, in more generally, all pertinent information that Candidates normally provide in their curriculum vitae;
Any additional information provided by Candidates when submitting their applications that could particularly be indicated in their curriculum vitae or cover letter;
Depending on the recruitment procedure in place at each Recruiting Entity and the corresponding local laws and regulations, information obtained from third parties: evaluation reports from recruitment agencies, verifications of references regarding the professional environment or background checks, whenever necessary, appropriate and lawful.
When Candidates use the mobile version of the Platform, Accor SA processes their geolocation data after obtaining consent to do so.
- DATA STORAGE PERIOD
In any event, personal data in a Candidate's account are stored for 3 months following the creation of the Candidate's account. This period could be renewed for the same duration upon acceptance by the Candidate.
Candidates may also deactivate their accounts at any moment with the "Delete account" function.
- DATA RECIPIENTS
- qualified personnel at Accor SA in charge of the management and operational maintenance of the Platform and Candidate accounts;
- sub-contractors to whom Accor SA may commission to manage the Platform;
- qualified personnel involved in the recruitment process at the Recruiting Entity that posted the offer;
- upon the Candidate's acceptance, Recruiting Entities capable of reviewing the Candidate's file and inviting the Candidate if they have similar positions to fill;
- external recipients involved in the recruitment process for the Recruiting Entity;
- local or foreign public authorities in the context of official requests, for national security purposes or where required by law.
- DATA TRANSFERS OUTSIDE OF THE EUROPEAN UNION
Accor SA secures the transfers of personal data outside of the European Union, at its initiative and when such transfers do not fall within one of the exceptions contemplated by the applicable regulation, by implementing appropriate measures, namely standard European Commission-type contractual clauses or the certification of recipients under the Privacy Shield mechanism when established in the USA.
Each Recruiting Entity is responsible for implementing the same measures with a view to securing data transfers outside of the country where it is established, as the origin, depending on the needs and requirements of local regulations.
- RIGHTS OF THE CANDIDATES REGARDING THEIR DATA
Candidates also have the right to rectify, delete or limit the processing of their data. Candidates also have the right to data portability and to issue instructions to process data after their death (referred to as "post-mortem" directives). Candidates may also object to the processing of their data. These rights can only be exercised when they do not undermine the proper performance of the contract or agreement between the Candidate and a Recruiting Entity. Candidates can exercise their rights by contacting:
- The generic address firstname.lastname@example.org, particularly for all processing of data specifically linked to the use of the Platform and the management of the Candidate account;
- The reference person at the Recruiting Entity where the application was made, particularly for all data processing performed by this entity during its recruitment procedures (definition of collected data, use of these data, recourse to third parties within the context of the procedure, etc.).
Finally, Candidates may also lodge a complaint with a supervisory authority (list of supervisory authorities in the European Union:
) or contact the Accor Group's Data Protection Officer at: email@example.com
- GENERAL TERMS AND CONDITIONS FOR THE SUBMISSION OF A CANDIDATE APPLICATION
The accuracy of the information provided by the Candidates is vital, since such information enables a swift and effective connection to the Recruiting Entities. The Candidate receives an e-mail confirmation that the application was admitted for processing. Where appropriate, the Candidate is also directly contacted by the Recruiting Entity to follow up on the recruitment procedure.
Accor SA reserves the right to deactivate or delete a Candidate account at its own discretion, immediately and without any further formality, particularly in the case of:
- usage of the Platform that fails to comply with the current general conditions;
- unauthorised connections, particularly for the fraudulent use of the Platform or identity theft;
- submission by a single Candidate of over fifty applications on the Platform within thirty days.
The valid versions of the Charter and general terms and conditions for the submission of an application are always posted on the Platform.