People and Culture Coordinator

"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

Reporting to the Director, Human Resources, responsibilities and essential job functions include but are not limited to the following:

• Assisting Director of Human Resources in the daily administration tasks.
• Maintain confidential filling system for colleagues’ files, records and documents, and ensure its adherence with the company’s standards.
• Maintain confidential filling system for all correspondence, policies, standards, regulations and various matters related to the HR division.
• Follow up with the HR team on the HR audit administration process to ensure that the department policies and procedures are in line with the FRHI audit standards.
• Ticket bookings for colleagues’ annual vacations.
• Maintain and update HRMS/Oracle System.
• Execute and follow up on the purchase requests of the HR Division.
• Delivery the necessary documents to be signed by the concerned departments.
• Handle all HR office supplies, maintain an up to date, accurate inventory of the HR storage room.
• Compose correspondence for the HRD, such as letters, contracts, etc.
• Handle lockers’ requests, name tags, ID’s, colleagues’ letters, purchase requisitions, expense reports as necessary when required.
• Support internal HR projects, tracking necessary action and updating reports as progress is made.
• Assist and support in the employees’ relations matters.
• Work with the HR team in the logistics of a variety of colleagues’ events and activities (i.e. departmental outings, fun days, mall trips, sports tournaments, karaoke nights, hotel beach cleanups, national day celebrations, fund raising events, sustainability/green team activities….etc.)
• Assist in updating the HR communication boards regularly to ensure it’s complying with FRHI standards.
• Consistently offer professional, friendly and engaging service to the colleagues and leaders.
• Assist with other Human Resources functions and tasks as required

• Computer literate in Microsoft Window applications required.
• Mature, enthusiastic and energetic with proven abilities to creatively resolve issues
• Organized, energetic, creative and professional with strong leadership skills.
• Able to multi-task and communicate effectively.
• Able to work in a fast paced environment, inviting and championing change.
• Able to effectively and positively manage challenging situations.
• Must be detail oriented, highly organized and self-directed.
• Able to build effective relationships with peers, Colleagues and suppliers
• Team player with strong initiative and self-direction
• Minimum of 2 years work experience in a busy multi-faceted HR office, within an administrative role, preferably within a hotel or Human Resources environment.
• University/College education in Human Resources a definite asset.
• Strong Communication skills.

Your team and working environment:
In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture
Note: Customization may be included for any specific local or legislative requirements, such as work permits
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.