Payroll & Benefits Officer

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The primary role of the Payroll & Benefits Officer will be to manage all the payroll functions including processing monthly payroll, administering the benefits program, as well as the compensation program. This is a very hands-on position which forms part of the Talent & Culture Team.

Duties & Responsibilities 

• Receives payroll information and will be responsible for accurate input of data into Company Payroll System.
• Partner with Talent and Culture department in aligning and streamlining the payroll and benefits system.
• Capture the monthly timesheet hours into the payroll system.
• Capture Commissions and Gratuities into the payroll system.
• Capture any adhoc payroll inputs and submissions, including deductions.
• Capture all leave according to company policies and procedures.
• Process Maternity leave remuneration in terms of the maternity leave contract.
• Audit payroll balance sheets, YTD earnings, etc
• Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
• Completes appropriate changes to employees direct deposits, Tax changes and benefits
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, leave accrual, tax deductions, benefit deductions, etc )
• Submit South African Revenue Services returns and relevant documentation to the Department of Labour in connection with payroll and benefits.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and leave time in line with contracts.
• Balances Monthly Payroll and distributes reports and Employee Pay slips.
• Manages all the Employee Benefits, i.e., Medical Aid, Retirement Fund, Disability, Retirement Plans and Death Claims (Initial Processing and handing over the tracking of the process to T&C).
• Assists Talent and Culture with Salary Programs; ensuring equitable and consistent application of compensation policies and guidelines taking into consideration Salary and Remuneration Benchmarks.
• Administration of compensation programs, reviewing changes in salaries for conformance to policy; identify and analyze compensation problems and recommend solutions.
• Conduct Off-Boarding of employees, including cancelation/transfer of Medical Aid, Provident Fund and ensure that the Sage system is updated accordingly.
• Documents and maintains administrative procedures for compensation, benefits and payroll process.
• Conduct onboarding paperwork with all new joiners
• Assisting with issuing of staff uniform
• Assist the Talent & Culture with any staff welfare initiatives

• Appropriate Payroll and/or HR Diploma.
• Proficient in current payroll systems such as Payspace and/or other related system.
• 3-7 years of related benefits and payroll management experience, knowledge of employee benefits laws and statutory requirements.
• Proficient knowledge of PC software including Microsoft office, internet.
• Ability to work independently and within a team environment
• Ability to maintain strict adherence to confidentiality requirements
• Proficiencies in South African Employee benefits products including Retirement Benefits and Medical Health Benefit