Executive Secretary & Personal Assistant to the General Manager

We are seeking a highly organized and efficient Executive Secretary & Personal Assistant to support our General Manager in Novotel Cairo El Borg. This role is crucial in ensuring smooth day-to-day operations and providing comprehensive administrative support to senior leadership.

• Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Prepare and edit correspondence, presentations, and reports
• Act as a liaison between the General Manager and internal/external stakeholders
• Coordinate and organize executive meetings, board meetings, and other high-level events
• Manage incoming calls, emails, and visitors, prioritizing and directing them appropriately
• Perform general office management duties, ensuring a well-organized and efficient work environment
• Anticipate the General Manager's needs and proactively offer solutions to potential issues
• Handle special projects and tasks as assigned by the General Manager
• Assist in the preparation and distribution of internal communications and memos
• Manage and maintain filing systems, both electronic and physical, for easy retrieval of information
• Coordinate with other departments to gather information and prepare reports for the General Manager
• Assist in the development and implementation of office policies and procedures
• Manage the General Manager's expense reports and reimbursements
• Serve as a point of contact for VIP guests and high-profile clients

• Minimum 3 years of experience as an executive secretary or personal assistant in a corporate environment 
• Bachelor's degree in Business Administration, Office Management, or related field (preferred)
• Certification in Executive Assistance or Office Management (preferred)
• Excellent verbal and written communication skills in English and Arabic in addition to French is preferred.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated expertise in calendar management, scheduling, and travel arrangements
• Ability to handle confidential information with the highest level of discretion
• Exceptional problem-solving and decision-making abilities
• Proactive approach to work with a strong attention to detail
• Flexibility to adapt to changing priorities and work under pressure
• Cultural sensitivity and ability to work in a diverse, international environment