- Full-Time
- Permanent
- FAIRMONT
- Administration & Support
__jobinformationwidget.freetext.LocationText__
Fairmont Jaipur, Jaipur, India
__jobinformationwidget.freetext.ExternalReference__
REF37570G
Executive Assistant to General Manager
Region
Luxury & Lifestyle
This vacancy has now expired. Please see similar roles below...
"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
Job Purpose
This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.
Primary Responsibilities
Administrative and coordination
- Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
- Screen/handle telephone calls, appointments, mails and emails and take action accordingly
- Take minutes at the Executive Committee Meeting
- Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
- Prepare and manage correspondences with internal and external parties for General Manager’s signature
- Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
- Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
- Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
- Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
- Maintain systematic up-to-date filing and tracing systems
- Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
- Maintain and update Executive Committee and Department Heads’ leave record
- Maintain and update ‘Manager-On-Duty’ schedule
- Prepare monthly financial data reports
- Maintain confidentiality of sensitive matters/issues
- Manage and upkeep the functionality and cleanliness of the office
- Ensure adequate stock of office stationery
- Maintain a high level of professionalism and project a positive image of the organization.
Other Responsibilities
- Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
- Be fully conversant with hotel fire & life safety/emergency procedures
- Attend all briefings, meetings and trainings as assigned by management
- Maintain a high standard of personal appearance and hygiene at all times
- Perform other reasonable duties assigned by the assigned by the Management
Knowledge and Experience
- Diploma education
- Minimum 2-3 years of secretarial experience with at least 1 years serving the senior management level
- Excellent reading, writing and oral proficiency in English language
- Good working knowledge of MS Excel, Word, & PowerPoint
Competencies
- Good communication and customer contact skills
- Service oriented with an eye for details
- Ability to work effectively and contribute in a team
- Self-motivated and energetic
- Well-presented and professionally groomed at all times
Discover a world where life pulses with passion
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
LET
YOUR PASSION SHINE
We foster
our creativity, our excellence and progressiveness. We interconnect with
each other and our environment, to create a new kind of quiet luxury. With us, you can take pride in
being part of a wider global team leading the way in local sustainability
initiatives. Working together with our communities, we will empower you to
make your own meaningful impact.
Let your passion shine
We take pride in promoting heartfelt hospitality with a French Zest, valuing passion, excellence and emotional intelligence. We pioneer a committed and sustainable approach to luxury, encouraging openness and inclusivity. We value new encounters with colleagues and guests from all horizons with a goal of creating a distinctive culture together.
JOIN USRelated jobs
Salary
Location
25hours Hotel Frankfurt The Trip, Frankfurt, Germany
Experience Level
Student
Job Schedule
Full-Time
Brands
25HOURS HOTELS
Job type
Apprenticeship
Locations
Frankfurt
Job Category
Administration & Support
Description
Wie schaut dein Arbeitstag aus...Du bist ein Teamplayer und arbeitest Hand in Hand mit den KollegenDu begeisterst dich dafür anderen Menschen ein Lächeln aufs Gesicht zu zaubernDu interessierst dich f
Reference
4a49992e-6a1c-470c-93eb-a6d6e0434cb3
Expiry Date
01/01/0001
Salary
Location
25hours Hotel Frankfurt The Trip, Frankfurt, Germany
Experience Level
Student
Job Schedule
Full-Time
Brands
25HOURS HOTELS
Job type
Apprenticeship
Locations
Frankfurt
Job Category
Administration & Support
Description
How does your working day look like...You are a team player and work hand in hand with your colleagues You are enthusiastic about putting a smile on other people's facesYou are interested in everythin
Reference
acba5868-30dd-4ed6-8506-99078ddd2d64
Expiry Date
01/01/0001
Salary
Location
Fairmont Mumbai (Opening Soon), Mumbai, India
Experience Level
Executive
Job Schedule
Full-Time
Brands
FAIRMONT
Job type
Permanent
Locations
Mumbai
Job Category
Administration & Support
Description
Main Duties: AdministrationProvides administrative support to General Manager. Ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functi
Reference
4a754c67-73e2-4a1f-a1e6-24f7635b169d
Expiry Date
01/01/0001
Salary
Location
SOFITEL MARRAKECH PALAIS IMPERIAL, Marrakesh, Morocco
Experience Level
Mid-Senior Level
Job Schedule
Full-Time
Brands
SOFITEL
Job type
Permanent
Locations
Marrakesh
Job Category
Administration & Support
Description
Organisation des déplacements, des rendez-vous et des réunions.Accueil et réception physique et téléphonique des clients et visiteurs.Réceptionner et trier le courrier pour ne présenter à son dirigean
Reference
bfa986d4-7384-49b0-a35c-29c7a5d0e5c9
Expiry Date
01/01/0001
Salary
Location
Novotel Lencois Paulista, Lençóis Paulista, Brazil
Experience Level
Mid-Senior Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Lençóis Paulista
Job Category
Administration & Support
Description
Coordenar e orientar as atividades desenvolvidas na área Administrativa, envolvendo, Contas a Pagar, Contas a Receber, Faturamento, Fiscal e Administração de Pessoal.
Reference
5831b696-22cc-4a68-822a-a23c690623ec
Expiry Date
01/01/0001
Salary
Location
Pullman Dubai Jumeirah Lakes Towers - Hotel & Residence, Dubai, United Arab Emirates
Experience Level
Student
Job Schedule
Full-Time
Brands
PULLMAN
Job type
Internship
Locations
Dubai
Job Category
Administration & Support
Description
Do you want to be part of the next intake of interns starting February for a duration of six months?We are looking for motivated and passionate individuals ready to gain hands-on experience in the ope
Reference
d3291ce7-cc0d-4552-88c4-69eace59a578
Expiry Date
01/01/0001
Salary
Location
Novotel Paris 20 Belleville, Paris, France
Experience Level
Student
Job Schedule
Full-Time
Brands
NOVOTEL
Job type
Internship
Locations
Paris
Job Category
Administration & Support
Description
Vos missions : Suivi et Pilotage des projets de l’hôtel et du restaurant (Changement d’outils informatique PMS / Paye, Labélisation, Marketing, Divers projet)Support de la direction sur les tâches adm
Reference
dd13c3a6-1c98-4970-84fd-851539b0296e
Expiry Date
01/01/0001
Salary
Location
Mövenpick Hotel Tahlia Jeddah, Jeddah, Saudi Arabia
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Jeddah
Job Category
Administration & Support
Description
Customer Service:Respond promptly and professionally to customer inquiries regarding availability, pricing, and policies.Provide tailored recommendations to meet customer needs.Resolve customer compla
Reference
b4339623-0e3c-4a90-9f97-10c25e7366aa
Expiry Date
01/01/0001
Salary
Location
İstanbul, Turkey
Experience Level
Executive
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Istanbul
Job Category
Administration & Support
Description
Primary responsibilities:Managing communications across different time zones effectively.Limited face-to-face interaction with some stakeholders, requiring strong virtual communication skills.Alternat
Reference
540dade6-b383-43ee-85b8-4f26258b074c
Expiry Date
01/01/0001
Salary
Location
Pullman Mazagan Royal Golf & Spa, El Jadida, Morocco
Experience Level
Mid-Senior Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Morocco
Job Category
Administration & Support
Description
Has regular and close contact with hotel guests. Organises meetings with guests to collect feedbacks and ideas. Makes recommendations and propositions to the managers. Ensures that the PGEP tools (m
Reference
4c90c04b-c70f-476c-b7b3-ab3eb3985d63
Expiry Date
01/01/0001