- Full-Time
- Permanent
- FAIRMONT
- Administration & Support
__jobinformationwidget.freetext.LocationText__
Fairmont Jaipur, Jaipur, India
__jobinformationwidget.freetext.ExternalReference__
REF37570G
Executive Assistant to General Manager
Region
Luxury & Lifestyle
"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
Job Purpose
This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.
Primary Responsibilities
Administrative and coordination
- Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
- Screen/handle telephone calls, appointments, mails and emails and take action accordingly
- Take minutes at the Executive Committee Meeting
- Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
- Prepare and manage correspondences with internal and external parties for General Manager’s signature
- Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
- Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
- Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
- Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
- Maintain systematic up-to-date filing and tracing systems
- Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
- Maintain and update Executive Committee and Department Heads’ leave record
- Maintain and update ‘Manager-On-Duty’ schedule
- Prepare monthly financial data reports
- Maintain confidentiality of sensitive matters/issues
- Manage and upkeep the functionality and cleanliness of the office
- Ensure adequate stock of office stationery
- Maintain a high level of professionalism and project a positive image of the organization.
Other Responsibilities
- Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
- Be fully conversant with hotel fire & life safety/emergency procedures
- Attend all briefings, meetings and trainings as assigned by management
- Maintain a high standard of personal appearance and hygiene at all times
- Perform other reasonable duties assigned by the assigned by the Management
Knowledge and Experience
- Diploma education
- Minimum 2-3 years of secretarial experience with at least 1 years serving the senior management level
- Excellent reading, writing and oral proficiency in English language
- Good working knowledge of MS Excel, Word, & PowerPoint
Competencies
- Good communication and customer contact skills
- Service oriented with an eye for details
- Ability to work effectively and contribute in a team
- Self-motivated and energetic
- Well-presented and professionally groomed at all times
Discover a world where life pulses with passion
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
Related jobs
Salary
Location
Novotel Monterrey Valle, Monterrey, Mexico
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
NOVOTEL
Job type
Permanent
Locations
Monterrey
Job Category
Administration & Support
Description
Encargado de la adquisición de suministros en general para el hotel a través de solicitudes de compra de los diferentes departamentos.
Reference
3ab69c18-952e-4545-9ed0-39e6b96e6dc3
Expiry Date
01/01/0001
Salary
Location
Belo Horizonte, Brazil
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Belo Horizonte
Job Category
Administration & Support
Description
Auxiliar na execução das atividades administrativas e financeiras da unidade (Contas a Pagar, Contas a Receber e Departamento Pessoal). Garantir a execução dessas atividades conforme os procedimentos
Reference
1b3206e0-de5b-4a06-9fd4-3f69c39e0c8e
Expiry Date
01/01/0001
Salary
Location
Belo Horizonte, Brazil
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Belo Horizonte
Job Category
Administration & Support
Description
Administrar e executar as atividades administrativas e financeiras da unidade (Contas a Receber, Contas a Pagar)Fazer a abertura do caixa, conferindo o movimento diário de dinheiro, cartões, faturas,
Reference
de2280ba-f546-4763-a63c-80ab016fcb2b
Expiry Date
01/01/0001
Salary
Location
Belo Horizonte, Brazil
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Belo Horizonte
Job Category
Administration & Support
Description
Preparar os processos de admissões, desligamentos, férias, contrato de experiência, para envio a contabilidadeControlar o ponto eletrônico/cartão de ponto, checando frequências, emitindo relatórios, f
Reference
698b5155-8ab9-46fc-99d9-21de2fe222da
Expiry Date
01/01/0001
Salary
Location
SAINT QUENTIN EN AISNE, SAINT QUENTIN
Experience Level
Entry Level
Student
Job Schedule
Part-Time
Brands
IBIS STYLES
Job type
Permanent
Locations
France
Job Category
Administration & Support
Description
Nous recherchons un(e) Réceptionniste de nuit à temps partiel 16h hebdomadaire pour un hôtel sous l’enseigne Ibis styles. Idéal pour un profil étudiant ou en complet d'activité. Cadre de travail a
Reference
LLYPZ527
Expiry Date
01/01/0001
Salary
Location
Mövenpick Marrakech, Marrakesh, Morocco
Experience Level
Mid-Senior Level
Job Schedule
Full-Time
Brands
MOVENPICK
Job type
Permanent
Locations
Marrakesh
Job Category
Administration & Support
Description
Description du poste :En tant que Responsable centre de formation, vous serez en charge de la gestion globale du centre de formation, assurant à la fois la qualité pédagogique et le bon fonctionnement
Reference
cde51a81-4748-4ac5-9276-43bf70b379ca
Expiry Date
01/01/0001
Salary
Location
ibis Sydney Darling Harbour, Sydney, Australia
Experience Level
Entry Level
Job Schedule
Casual
Brands
ACCOR
Job type
Temporary
Locations
Sydney
Job Category
Administration & Support
Description
At Ibis Sydney Darling Harbour, we are seeking a dynamic and energetic people person to join our busy Front Office team as a Casual All-Rounder and assist in delivering a high level of customer servic
Reference
984424ff-cb45-4cd4-890a-921bdaa23a58
Expiry Date
01/01/0001
Salary
Location
Mercure Nairobi Upper Hill, Nairobi, Kenya
Experience Level
Associate
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Nairobi
Job Category
Administration & Support
Description
As a Personal Assistant to the General Manager, you will play a crucial role in supporting the efficient and effective operation of the hotel. Your primary responsibilities will include:Administrative
Reference
c3db5c4b-ec09-48f9-98a4-c23152bc0e95
Expiry Date
01/01/0001
Salary
Location
Fairmont Austin, Austin, United States
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
FAIRMONT
Job type
Permanent
Locations
Austin
Job Category
Administration & Support
Description
Reporting to the Director of Engineering, responsibilities and essential job functions include but are not limited to the following:ResponsibilitiesConsistently offer professional, friendly and engagi
Reference
3729b910-598b-4446-bb61-6c320c5eab44
Expiry Date
01/01/0001
Salary
Location
Jeddah, Saudi Arabia
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Jeddah
Job Category
Administration & Support
Description
Supports VPO on the hotels performance & administration tasks related to hotels’ operationsSupports Jeddah office from admin & facility management side.Develops trackers to ensure all hotels business
Reference
3d334dc1-6ba9-499f-a49b-164c71b1b641
Expiry Date
01/01/0001