directeur Administratif et financier Adjoint

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Financial 

To perform the duties of the relevant section/sections to which allocated by the Manager-Finance.

Accounts Payable

• To provide an effective system to track Accounts Payable for effective Cash Flow management
• To provide a summary of the vendors ageing report on a monthly basis.
• To audit price and quantity variances as per daily Receiving Variance Report.
• To prepare monthly accruals for goods and services received, but not invoiced.
• To prepare month‑end closing journal entries and schedules for Accounts Payable

Receivables & Credit

• To set up all city ledger accounts and to ensure that the discount set are the same as those granted by the management.
• To ensure controlled data entry and invoice processing in the A/R subsidiary ledger so that payments can be matched to A/R invoices efficiently.
• To ensure controlled processing of travel coupons and vouchers to ensure that payments can be matched to A/R invoices efficiently.
• To handle all credit enquiries from in‑house‑guest.        
• To provide an effective system to track Accounts Receivables for the activities of the Credit Manager.
• To provide a summary of the Accounts Receivable ageing report on a monthly basis.
• To provide Sales & Marketing staff and Heads of Departments with information necessary for them to manage their customers.
• To ensure the group billings are complete as per contract.
• To maintain an up-to-date systematic “Open Accounts” file for use by Accounts Receivable.
• To prepare and forward to the Manager Finance and General Manager for review and signatures all City Ledger Adjustments that need to be made before either inputting them through the Sales Ledger, or before they are posted.
• To investigate customer's credit worthiness by research through various available sources (e.g. banks, trade and credit associations etc.) and to recommend credit approval or disapproval to management.
• To set and review credit limits for both in‑house guests and city ledger accounts.
• To verify the accuracy of balances of accounts receivable.
• To issue timely reminders and collection letters.
• To report unfavourable information which may affect a customer's credit standing so as to allow timely action.
• To systematically follow up on collection of outstanding accounts in a manner that will yield the best timely results while maintaining good relation with the customers.
• To follow up on the payment by credit card companies for vouchers sent for collection and travel agents and banks for travel coupon and vouchers submitted.
• To contact and liaise with collection agent as instructed by the General Manager.
• To analyse trends in Accounts Receivable balances or significant changes in payment patterns and to recap major collection problems for the General Manager's monthly credit meeting.
• To recommend the writing‑off of un-collectable accounts.

Cash & Bank

• To prepare such cash and foreign exchange control reports as required by local law.
• To review Bank Reconciliations prepared periodically.
• To take surprise counts of General Cashier’s fund and other house banks (at least once a month) and to report differences to the Manager-Finance.
• To review General Cashier’s report on a daily basis.

General Ledger /M.I.S.

• To maintain and record all general ledger accounts.
• To prepare monthly journal entries.
• To prepare and maintain schedules and analyses for all accounts.
• To assist the Manager Finance in all stages leading to the preparation of all monthly financial reports and analyses.
• To assist in the preparation of Returns and special statistical reports as assigned by the Manager Finance.
• To assist in the compilation of departmental budgets, forecasts and business plan.
• To assist in implementing and streamlining the internal control procedures covering all activities of the hotel.

Internal Audit

• To provide an effective auditing system for the activities of the Materials Management Division.
• To provide Heads of Departments with the cost figures necessary for them to operate their individual profit centre profitably.
• To provide a system of monitoring the data input by operation level personnel.
• To ensure the inventory items and services which are bought and used in providing guests services and facilities are stored and used in the controlled manner and according to corporate accounting principles.
• To check the data entered by Materials Management employees and to correct where necessary.
• To reconcile the cost of all officer and entertainment checks and apply credit to the respective departments.
• To prepare figures on General Stores issues such as guest supplies against budget.
• To maintain records of inventory transactions which cannot be tracked through the system.
• To collate and journalize month-end figures.
• To maintain and keep track of all the F.F. &E. items of the hotel and to coordinate and assist in the inventory taking of F.F.&E. every year.
• To understand thoroughly, the operations of the hotel, and to set up charge codes accordingly, so that revenue and costs can be distributed correctly.
• To understand local regulations pertaining to taxes & duties and ensure its compliance.
• To understand the banqueting system and to set up the database and operating procedures so as to facilitate easy checking of each third party supplying service to our banquet and wedding clients.
• To set up daily controls to ensure that all revenue is recorded when service is provided and that all adjustments to revenue are valid, with proper approval and supporting documentation attached.
• To set up a control system for daily checking of “outside” revenue, i.e. massage paid to a third party, banquet “other” revenue, and taxi charges.
• To thoroughly understand the Materials Management system and the flow of data, all of which is used at month end to prepare the cost board and the general ledger journal entry.  In particular, the daily receipts as they relate to stockrooms and direct purchases, the issues journal (how and from where the issues originate), transfers of controllable items (how and from where they originate), the inventory valuation reports (how to audit them and the impact of erroneous information on them), the cost analysis report (how to use the report), and the month end processing of cost audit.
• To attend month end and other stock-taking activities in all food, beverage, and general areas. Reconcile and obtain explanation on variation and prepare inventory adjustment authorisation for the Department Head’s approval.
• To provide an effective auditing system for all hotel revenues and receipts
• To provide a summary of the revenues required by various people in the Accounting and Control Division to prepare daily and monthly reports
• To provide Heads of Departments with the revenue figures necessary for them to operate their individual profit centre profitably
• To audit daily Rooms, Food & Beverage revenue summaries and their supporting transaction reports of the Night Audit Process.
• To audit revenues from Other Operated Departments such as Laundry, Delicatessen, Fitness Centre and Business Centre for completeness.
• To ensure that all of the day’s Banquet revenue has been recorded by checking against the function orders.
• To review guest ledger balances daily and research questionable movements.
• To ensure that all employees City Ledger accounts are closed at month end.
• To carry out surprise checks of Rooms, Fitness Center and Laundry areas
• To prepare monthly closing journal entries and schedules related to Rooms and Food & Beverage transactions.
• To investigate reasons for spoilage issue forms and post through the system.

• To spot check at random :

• the potential and actual costs of individual bars
• market survey on food items being purchased
• the quality of Food & Beverage items being received to ensure that they match purchase specifications
• inventory turnover
• liquor issuing procedures and the use of outlet labels

Bac +5, Ecole de Commerce ou Comptabilité
Compétences techniques : savoir-faire et outils

- Expérience attendue : Minimum 2 ans sur un poste similaire avec une
expérience à l’international
- Très bonne maîtrise du pack office
- Bonne maîtrise des ERP de la profession

Notre Engagement Diversité & Inclusion :
Nous sommes une entreprise inclusive et notre ambition est d’attirer, de recruter, et de promouvoir la diversité des talents.