Assistant Manager Accounts Payable

Fairmont Hotels & Resorts is where the intimate equally coexists with the infinite – an unrivaled portfolio of more than 90 extraordinary hotels where grand moments of life, heartfelt pleasures and personal milestones are celebrated and remembered long after any visit. Since 1907, Fairmont has created magnificent, meaningful and unforgettable hotels, rich with character and deeply connected to the history, culture and community of its destinations – places such as The Plaza in New York City, The Savoy in London, Fairmont San Francisco, Fairmont Banff Springs in Canada, Fairmont Peace Hotel in Shanghai, and Fairmont The Palm in Dubai. Famous for its engaging service, awe-inspiring public spaces, locally inspired cuisine, and iconic bars and lounges, Fairmont also takes great pride in its pioneering approach to hospitality and leadership in sustainability and responsible tourism practices. Fairmont is part of Accor, a world leading hospitality group counting over 5,400 properties throughout more than 110 countries, and a participating brand in ALL - Accor Live Limitless – a lifestyle loyalty program providing access to a wide variety of rewards, services and experiences. 

As the Assistant Manager, Accounts Payable, you will be responsible for managing the accounts payable function for Fairmont Mumbai. You will play a critical role in ensuring timely and accurate processing of invoices, payments, and expenses while maintaining strong relationships with vendors and internal stakeholders.

Key Responsibilities:

• Invoice Processing: Oversee the timely and accurate processing of invoices, purchase orders, and payment requests in accordance with company policies and procedures.
• Vendor Management: Manage vendor relationships, including vendor setup, communication, and dispute resolution, to ensure smooth transactions and resolve issues promptly.
• Payment Processing: Coordinate with finance team members to prepare and process payments, including checks, electronic transfers, and wire transfers, in compliance with payment terms and deadlines.
• Expense Management: Review and reconcile employee expense reports, ensuring compliance with expense policies, proper documentation, and timely reimbursement.
• Accounts Reconciliation: Perform regular reconciliations of accounts payable balances, vendor statements, and general ledger accounts to ensure accuracy and completeness of financial records.
• Internal Controls: Implement and enforce internal controls and procedures related to accounts payable processes to prevent errors, fraud, and unauthorized payments.
• Compliance: Ensure compliance with applicable laws, regulations, and accounting standards governing accounts payable activities, including tax withholding requirements and reporting obligations.
• Process Improvement: Identify opportunities for process improvements, automation, and efficiency enhancements in accounts payable processes, and collaborate with cross-functional teams to implement solutions.
• Reporting and Analysis: Prepare regular reports and analysis on accounts payable metrics, aging analysis, cash flow projections, and vendor performance for management review and decision-making.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 3 years of experience in accounts payable or finance roles, preferably in the hospitality industry or a related field.
• Strong knowledge of accounts payable processes, procedures, and best practices.
• Proficiency in accounting software (e.g., SAP, Oracle) and Microsoft Excel.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Our commitment to Diversity & Inclusion:

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.