Accounts Payable Supervisor ( Bahraini Nationality )

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SPECIFIC DUTIES AND RESPONSIBILITY

Compares and control suppliers invoices credit notes with all documents related to the purchase (Purchase Order/Request, delivery notes and receiving reports).

Ensures that the purchases were authorized and that all documents are approved signed by the concerned officers.

Ensures that the receiving procedures for suppliers were followed and invoices for services rendered are signed by the department head concerned and duly approved by the management.

Controls the arithmetic accurancy of all invoices other taxes percentages.

Is in charge of checking the numerical sequence of the receiving reports.

Checks that the correct accounts allocation of the different expenses are indicated in each invoice.

Prepares the payment of suppliers invoices according to credit terms and presents it to the Controller for Signatrure.

Reconciles on going the statemnts from supllies against invoices and solves all discrepancies by contacting the supplier and the concerned departments of the hotel.

Files the invoices to be paid in order to faciliate the research of documents.

At month end verifies with the cost control that  the total purchases of goods (food, beverages and others) tailers with the invoices amounts entered and posted in the subsidairy ledger, Any discrepancy has to resolved before the closing of the month.

Controls Verifies and accounts for the general cashier’s petty cash reimbursements ensuring that all documents are properly filled and approved.

Performs price comparisons regularly and advice his/her supervisor immediately if big discrepancies arise.

Prepares all necessary documents for payment of VAT ensuring that the tax legislation is being properly followed.

Reviews month end subsidiary legder’s trial balance of suppliers and make corrections as required after ensuring that it balances with the General Ledger.

Reviews  with the cost controller, purchasing department all open purchase orderes at month end.

Prepares liquidation of files for imported merchandise, ansuring that costs are properly recorded and that alll expenses (suppliers invoice, Custom Duties, transportation costs) are required.

Mainatining the nessary EDP back ups at least in a monthly basis.

Investigates all invoices received without purchase order and notifies his/her supervisor the findings for further action.

Performs any other duties as required.

The Accounts payable Accountant is familiar with Movenpick philosophy, the corporate and the Hotel personnel policy and shall propagate the relevant aspects accordingly.

His professional activities and attitudes shall always be guided by the principles and layouts as defined in the business plan.

His leadership reflects always an environmentally oriented management, motivating ecological thinking and performance from the employees, suppliers and authorities.