T&C Coordinator-Movenpick Kigali Rwanda

"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

Summary of Responsibilities

Reporting to the Talent & Culture Manager, responsibilities and essential duties include but are not limited to:

Internal Communication

• Manage internal communication tools (staff memos, “TV, and staff notice boards)
• Draft and send memos regarding hotel activities, office closures, etc.
• Send correspondence to employees for key life events (weddings, births, bereavements)

Internal Events & Recognition

• Prepare and coordinate celebrations (national holidays, new hotel openings, etc.)
• Assist with and participate in major staff events.
• Create weekly birthday lists, send out cards, and notify the Talent & Culture team
• Take and archive photos at all internal events and staff-focused client events
• Organize the townhall meeting.

Administration

• Coordinate and distribute employee administrative requests
• Ensure digitalization & management of employee files
• Maintain and follow up on missing document records and reminders
• Assist in welcoming new employees
• Handle employee advance requests
• Ensure proper office closure procedures
• Handle internal and outgoing mail
• Manage key distribution (Residence, lockers)
• Maintain office supplies for the T&C department
• Oversee observation interns (planning, photos, evaluations, onboarding, and departures)
• Monitor intern development, conduct 1- and 3-month follow-ups, manage school evaluations and LinkedIn departure posts
• Take professional photos of employees and manage photo tracking
• Participate in hotel school recruitment days
• Perform weekly locker room checks
• Comply with departmental policies and procedures
• Adhere to ergonomic, health, and safety standards
• Perform any other duties as assigned

• Diploma in Human Resources Management / Hotel Management
• 1 year of experience in a similar capacity
• Excellent reading, writing, and oral proficiency in the English language
• Proficient in MS Excel, Word, & PowerPoint

Your team and working environment:

• At Accor, we are Heartists!  Are you ready to put your heart at the center of everything that you do? If so, then join our team of Heartists
• Every day, we look for opportunities to engage on a personal & meaningful way with our guests and each other.  

We deliver heartfelt hospitality in an environment that is engaging, enthusiastic and professionally rewarding!