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  1. Full-Time
  2. Permanent
  3. Accor
  4. Administration & Support

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Fairmont Baku - Flame Towers, Baku, Azerbaijan

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REF20201W

Security Administrative Assistant

Region

Luxury & Lifestyle



Company Description

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"


Job Description

- Monitor incoming email, faxes:

- To assist employees of the security department in administrative and clerical matters:

- To organize intra-departmental meetings and participate in meetings:

- Liaise with customers, suppliers and other departments and assist in the preparation of contracts issued by the Security department:

- Maintain all documents pertaining to the Department:

- To control the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;

- Maintain and order office equipment and supplies as required:

- To open PR, submit invoices and track payments as necessary:

- To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;

- working in 1C software, adding the monthly attendance schedule to the system;

- Prepare the required reports on a monthly basis and submit directly to the manager:

- To ensure that Department notice boards are updated accordingly:

- Dealing with domestic and foreign customers in a highly professional and courteous manner in accordance with rules and procedures:

- Be familiar with all fire prevention and evacuation procedures and act flexibly for the safety and protection of guests and staff;

- Acquire knowledge of Health/Safety;

- To immediately inform the direct supervisor about the problems or questions that have arisen so that they can be resolved in a timely manner;

- To perform other duties determined by the direct manager;

- To monitor the proper disposal of lost and found items, to respond to requests in this regard in a timely manner, to properly comply with handover:

- to support the Occupational Health and Safety  Technical Committee;

- To carry out publicity work related to the application of appropriate measures for the prevention of accidents at the workplace to participate and assist in the investigation of accidents that happened at the same time;

- Assist in the registration of compliance with Occupational Health and Safety  requirements through relevant documents;

- Regularly support the organization of "Warning Days" on Occupational Health and Safety                                        

- Assist in filling out all relevant registration documents related to Occupational Health and Safety;

- To help control the evacuation of employees and passengers in emergency situations;

- To support the registration of all required documents related to the field of Occupational Health and Safety;

- Monitor incoming email, faxes:

- To assist employees of the security department in administrative and clerical matters:

- To organize intra-departmental meetings and participate in meetings:

- Liaise with customers, suppliers and other departments and assist in the preparation of contracts issued by the Security department:

- Maintain all documents pertaining to the Department:

- To control the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;

- Maintain and order office equipment and supplies as required:

- To open PR, submit invoices and track payments as necessary:

- To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;

- working in 1C software, adding the monthly attendance schedule to the system;

- Prepare the required reports on a monthly basis and submit directly to the manager:

- To ensure that Department notice boards are updated accordingly:

- Dealing with domestic and foreign customers in a highly professional and courteous manner in accordance with rules and procedures:

- Be familiar with all fire prevention and evacuation procedures and act flexibly for the safety and protection of guests and staff;

- Acquire knowledge of Health/Safety;

- To immediately inform the direct supervisor about the problems or questions that have arisen so that they can be resolved in a timely manner;

- To perform other duties determined by the direct manager;

- To monitor the proper disposal of lost and found items, to respond to requests in this regard in a timely manner, to properly comply with handover:

- to support the Occupational Health and Safety  Technical Committee;

- To carry out publicity work related to the application of appropriate measures for the prevention of accidents at the workplace to participate and assist in the investigation of accidents that happened at the same time;

- Assist in the registration of compliance with Occupational Health and Safety  requirements through relevant documents;

- Regularly support the organization of "Warning Days" on Occupational Health and Safety                          

- Assist in filling out all relevant registration documents related to Occupational Health and Safety;

- To help control the evacuation of employees and passengers in emergency situations;

- To support the registration of all required documents related to the field of Occupational Health and Safety;


Qualifications

High education

- It is desirable to have previous experience in conducting training in small and large groups

- Having a certificate in first aid

- Knowledge of Microsoft Windows computer programs.

- To have initiative and a strong sense of responsibility

- Execute multiple complex projects with a focus on results.

- Have excellent team skills and show a high level of initiative.

- Fluent Azerbaijani, English

- Russian language is desirable

- Having initiative and a strong sense of responsibility.

- Being able to perform multiple tasks in a changing environment while remaining calm and composed;

- Ability to work in a team

- Willingness to continuously develop and learn

-    Accuracy in work and ability to pay attention to details;

Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.

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