- Full-Time
- Permanent
- ACCOR
- Administration & Support
__jobinformationwidget.freetext.LocationText__
Fairmont Baku - Flame Towers, Baku, Azerbaijan
__jobinformationwidget.freetext.ExternalReference__
REF20201W
Security Administrative Assistant
Region
Luxury & Lifestyle
This vacancy has now expired. Please see similar roles below...
Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
- Monitor incoming email, faxes:
- To assist employees of the security department in administrative and clerical matters:
- To organize intra-departmental meetings and participate in meetings:
- Liaise with customers, suppliers and other departments and assist in the preparation of contracts issued by the Security department:
- Maintain all documents pertaining to the Department:
- To control the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;
- Maintain and order office equipment and supplies as required:
- To open PR, submit invoices and track payments as necessary:
- To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;
- working in 1C software, adding the monthly attendance schedule to the system;
- Prepare the required reports on a monthly basis and submit directly to the manager:
- To ensure that Department notice boards are updated accordingly:
- Dealing with domestic and foreign customers in a highly professional and courteous manner in accordance with rules and procedures:
- Be familiar with all fire prevention and evacuation procedures and act flexibly for the safety and protection of guests and staff;
- Acquire knowledge of Health/Safety;
- To immediately inform the direct supervisor about the problems or questions that have arisen so that they can be resolved in a timely manner;
- To perform other duties determined by the direct manager;
- To monitor the proper disposal of lost and found items, to respond to requests in this regard in a timely manner, to properly comply with handover:
- to support the Occupational Health and Safety Technical Committee;
- To carry out publicity work related to the application of appropriate measures for the prevention of accidents at the workplace to participate and assist in the investigation of accidents that happened at the same time;
- Assist in the registration of compliance with Occupational Health and Safety requirements through relevant documents;
- Regularly support the organization of "Warning Days" on Occupational Health and Safety
- Assist in filling out all relevant registration documents related to Occupational Health and Safety;
- To help control the evacuation of employees and passengers in emergency situations;
- To support the registration of all required documents related to the field of Occupational Health and Safety;
- Monitor incoming email, faxes:
- To assist employees of the security department in administrative and clerical matters:
- To organize intra-departmental meetings and participate in meetings:
- Liaise with customers, suppliers and other departments and assist in the preparation of contracts issued by the Security department:
- Maintain all documents pertaining to the Department:
- To control the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;
- Maintain and order office equipment and supplies as required:
- To open PR, submit invoices and track payments as necessary:
- To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;
- working in 1C software, adding the monthly attendance schedule to the system;
- Prepare the required reports on a monthly basis and submit directly to the manager:
- To ensure that Department notice boards are updated accordingly:
- Dealing with domestic and foreign customers in a highly professional and courteous manner in accordance with rules and procedures:
- Be familiar with all fire prevention and evacuation procedures and act flexibly for the safety and protection of guests and staff;
- Acquire knowledge of Health/Safety;
- To immediately inform the direct supervisor about the problems or questions that have arisen so that they can be resolved in a timely manner;
- To perform other duties determined by the direct manager;
- To monitor the proper disposal of lost and found items, to respond to requests in this regard in a timely manner, to properly comply with handover:
- to support the Occupational Health and Safety Technical Committee;
- To carry out publicity work related to the application of appropriate measures for the prevention of accidents at the workplace to participate and assist in the investigation of accidents that happened at the same time;
- Assist in the registration of compliance with Occupational Health and Safety requirements through relevant documents;
- Regularly support the organization of "Warning Days" on Occupational Health and Safety
- Assist in filling out all relevant registration documents related to Occupational Health and Safety;
- To help control the evacuation of employees and passengers in emergency situations;
- To support the registration of all required documents related to the field of Occupational Health and Safety;
High education
- It is desirable to have previous experience in conducting training in small and large groups
- Having a certificate in first aid
- Knowledge of Microsoft Windows computer programs.
- To have initiative and a strong sense of responsibility
- Execute multiple complex projects with a focus on results.
- Have excellent team skills and show a high level of initiative.
- Fluent Azerbaijani, English
- Russian language is desirable
- Having initiative and a strong sense of responsibility.
- Being able to perform multiple tasks in a changing environment while remaining calm and composed;
- Ability to work in a team
- Willingness to continuously develop and learn
- Accuracy in work and ability to pay attention to details;
Discover a world where life pulses with passion
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
Related jobs
Salary
Location
Fairmont Hotel Macdonald, Edmonton, Canada
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
FAIRMONT
Job type
Permanent
Locations
Edmonton
Job Category
Rooms
Description
Housekeeping Attendant (Full Time)You are at the heart of the hotel! As a Housekeeping Room Attendant, you will take ownership of guest rooms, ensuring that our guests are provided with a clean, comfo
Reference
136d4d09-ff7e-4336-b154-1e9a7492a175
Expiry Date
01/01/0001
Salary
Location
Fairmont Grand Del Mar, San Diego, United States
Experience Level
Mid-Senior Level
Job Schedule
Full-Time
Brands
Accor
Job type
Permanent
Locations
San Diego
Job Category
Talent & Culture
Description
Reporting to the Director of Talent & Culture the Assistant Director is a team builder and supports all leaders and colleagues within the hotel, ensuring company policies, Fairmont Grand Del Mar opera
Reference
2704bd78-9e16-4db1-bf08-46afd6ad0c7b
Expiry Date
01/01/0001
Salary
Location
Fairmont Scottsdale Princess, Scottsdale, United States
Experience Level
Associate
Job Schedule
Casual
Brands
FAIRMONT
Job type
Temporary
Locations
Scottsdale
Job Category
Wellness & Recreation
Description
Are you ready to supervise the most magical time of the year? The princess is looking for a Supervisor to keep things festive, fun, and orderly for our annual Christmas Event! The Supervisor role is a
Reference
a78b924d-2438-43c8-8b6a-cfce7cbf9901
Expiry Date
01/01/0001
Salary
Location
Fairmont Scottsdale Princess, Scottsdale, United States
Experience Level
Associate
Job Schedule
Casual
Brands
FAIRMONT
Job type
Temporary
Locations
Scottsdale
Job Category
Wellness & Recreation
Description
Are you ready to supervise the most magical time of the year? The princess is looking for a Supervisor to keep things festive, fun, and orderly for our more than 250 thousand Christmas revelers this y
Reference
c592b48c-76f2-4b2a-9dd6-e224e0d3b3a1
Expiry Date
01/01/0001
Salary
Location
Fairmont Scottsdale Princess, Scottsdale, United States
Experience Level
Associate
Job Schedule
Casual
Brands
FAIRMONT
Job type
Temporary
Locations
Scottsdale
Job Category
Wellness & Recreation
Description
Do you have a heart full of jingle bells and a passion for spreading yuletide joy? Get ready to sprinkle holiday magic like confetti and make our guests' Christmas dreams come true! We're on the looko
Reference
4f16d0ec-2d93-4533-9397-b1a605b22c36
Expiry Date
01/01/0001
Salary
Location
Fairmont Scottsdale Princess, Scottsdale, United States
Experience Level
Associate
Job Schedule
Casual
Brands
FAIRMONT
Job type
Temporary
Locations
Scottsdale
Job Category
Wellness & Recreation
Description
Skate into a new job! Come work at North Scottsdale’s only outdoor real ice, ice rink, where you will be skating through the holiday while getting pay! Join our friendly, festive team of hospitable h
Reference
eaf436e7-5d23-4844-bb33-fcf8e2e144cc
Expiry Date
01/01/0001
Salary
Location
Fairmont Scottsdale Princess, Scottsdale, United States
Experience Level
Associate
Job Schedule
Casual
Brands
FAIRMONT
Job type
Temporary
Locations
Scottsdale
Job Category
Wellness & Recreation
Description
Ride the rails down to the Princess! Come work at the one and only train park at the Fairmont Scottsdale Princess, where you will choo choo through the holiday! Join our friendly, festive team of hos
Reference
7ef6c90e-ff56-45df-8dd1-578220d36211
Expiry Date
01/01/0001
Salary
Location
Fairmont Scottsdale Princess, Scottsdale, United States
Experience Level
Associate
Job Schedule
Casual
Brands
FAIRMONT
Job type
Temporary
Locations
Scottsdale
Job Category
Wellness & Recreation
Description
Do you want to light up the night for our guests? Dance and play the night away as part of our Signature Character team! We are looking for actors to play the role of our Signature Mascot Characters f
Reference
d8556dbb-e577-4f29-8f2f-9404bab64edd
Expiry Date
01/01/0001
Salary
Location
Fairmont Grand Del Mar, San Diego, United States
Experience Level
Director
Job Schedule
Full-Time
Brands
Accor
Job type
Permanent
Locations
San Diego
Job Category
Talent & Culture
Description
Director of Training and DevelopmentAs the Director of Training & Development you will be responsible for overseeing and implementing all aspects of training at Fairmont Grand Del Mar. You’ll work col
Reference
6c24dce6-70b8-4e12-b03f-15de8df0aff8
Expiry Date
01/01/0001
Salary
Location
Fairmont Scottsdale Princess, Scottsdale, United States
Experience Level
Associate
Job Schedule
Casual
Brands
FAIRMONT
Job type
Temporary
Locations
Scottsdale
Job Category
Wellness & Recreation
Description
Got the gift of greetings? Come say hi and join our friendly, festive team of hospitable holiday helpers at the Princess this year! We are looking for fun energetic multi taskers with a passion for cr
Reference
860d27fb-9481-47cb-8d7f-b9c4ea094415
Expiry Date
01/01/0001