- Full-Time
- Permanent
- ACCOR
- Administration & Support
__jobinformationwidget.freetext.LocationText__
Fairmont Baku - Flame Towers, Baku, Azerbaijan
__jobinformationwidget.freetext.ExternalReference__
REF20201W
Security Administrative Assistant
Region
Luxury & Lifestyle
This vacancy has now expired. Please see similar roles below...
Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
- Monitor incoming email, faxes:
- To assist employees of the security department in administrative and clerical matters:
- To organize intra-departmental meetings and participate in meetings:
- Liaise with customers, suppliers and other departments and assist in the preparation of contracts issued by the Security department:
- Maintain all documents pertaining to the Department:
- To control the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;
- Maintain and order office equipment and supplies as required:
- To open PR, submit invoices and track payments as necessary:
- To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;
- working in 1C software, adding the monthly attendance schedule to the system;
- Prepare the required reports on a monthly basis and submit directly to the manager:
- To ensure that Department notice boards are updated accordingly:
- Dealing with domestic and foreign customers in a highly professional and courteous manner in accordance with rules and procedures:
- Be familiar with all fire prevention and evacuation procedures and act flexibly for the safety and protection of guests and staff;
- Acquire knowledge of Health/Safety;
- To immediately inform the direct supervisor about the problems or questions that have arisen so that they can be resolved in a timely manner;
- To perform other duties determined by the direct manager;
- To monitor the proper disposal of lost and found items, to respond to requests in this regard in a timely manner, to properly comply with handover:
- to support the Occupational Health and Safety Technical Committee;
- To carry out publicity work related to the application of appropriate measures for the prevention of accidents at the workplace to participate and assist in the investigation of accidents that happened at the same time;
- Assist in the registration of compliance with Occupational Health and Safety requirements through relevant documents;
- Regularly support the organization of "Warning Days" on Occupational Health and Safety
- Assist in filling out all relevant registration documents related to Occupational Health and Safety;
- To help control the evacuation of employees and passengers in emergency situations;
- To support the registration of all required documents related to the field of Occupational Health and Safety;
- Monitor incoming email, faxes:
- To assist employees of the security department in administrative and clerical matters:
- To organize intra-departmental meetings and participate in meetings:
- Liaise with customers, suppliers and other departments and assist in the preparation of contracts issued by the Security department:
- Maintain all documents pertaining to the Department:
- To control the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;
- Maintain and order office equipment and supplies as required:
- To open PR, submit invoices and track payments as necessary:
- To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;
- working in 1C software, adding the monthly attendance schedule to the system;
- Prepare the required reports on a monthly basis and submit directly to the manager:
- To ensure that Department notice boards are updated accordingly:
- Dealing with domestic and foreign customers in a highly professional and courteous manner in accordance with rules and procedures:
- Be familiar with all fire prevention and evacuation procedures and act flexibly for the safety and protection of guests and staff;
- Acquire knowledge of Health/Safety;
- To immediately inform the direct supervisor about the problems or questions that have arisen so that they can be resolved in a timely manner;
- To perform other duties determined by the direct manager;
- To monitor the proper disposal of lost and found items, to respond to requests in this regard in a timely manner, to properly comply with handover:
- to support the Occupational Health and Safety Technical Committee;
- To carry out publicity work related to the application of appropriate measures for the prevention of accidents at the workplace to participate and assist in the investigation of accidents that happened at the same time;
- Assist in the registration of compliance with Occupational Health and Safety requirements through relevant documents;
- Regularly support the organization of "Warning Days" on Occupational Health and Safety
- Assist in filling out all relevant registration documents related to Occupational Health and Safety;
- To help control the evacuation of employees and passengers in emergency situations;
- To support the registration of all required documents related to the field of Occupational Health and Safety;
High education
- It is desirable to have previous experience in conducting training in small and large groups
- Having a certificate in first aid
- Knowledge of Microsoft Windows computer programs.
- To have initiative and a strong sense of responsibility
- Execute multiple complex projects with a focus on results.
- Have excellent team skills and show a high level of initiative.
- Fluent Azerbaijani, English
- Russian language is desirable
- Having initiative and a strong sense of responsibility.
- Being able to perform multiple tasks in a changing environment while remaining calm and composed;
- Ability to work in a team
- Willingness to continuously develop and learn
- Accuracy in work and ability to pay attention to details;
Discover a world where life pulses with passion
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
LET
YOUR PASSION SHINE
We foster
our creativity, our excellence and progressiveness. We interconnect with
each other and our environment, to create a new kind of quiet luxury. With us, you can take pride in
being part of a wider global team leading the way in local sustainability
initiatives. Working together with our communities, we will empower you to
make your own meaningful impact.
Let your passion shine
We take pride in promoting heartfelt hospitality with a French Zest, valuing passion, excellence and emotional intelligence. We pioneer a committed and sustainable approach to luxury, encouraging openness and inclusivity. We value new encounters with colleagues and guests from all horizons with a goal of creating a distinctive culture together.
JOIN US
Related jobs
Salary
Location
Mercure Aix-les-Bains Domaine de Marlioz - Hôtel & Spa, Aix-les-Bains, France
Experience Level
Not Applicable
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Aix Les Bains
Job Category
Administration & Support
Description
Chez nous, l’agent(e) de réservation joue un rôle clé dans l’accueil de nos clients en amont de leur séjour. En lien avec l'ensemble de nos établissements (hôtels, spa, restaurant, espaces séminaires)
Reference
acf9a8ea-e3dd-4b2e-beb5-35dcfde362d7
Expiry Date
01/01/0001
Salary
Location
SWISSOTEL SWISSOTEL DOHA CORNICHE PARK TOWERS, Doha, Qatar
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
ACCOR
Job type
Temporary
Locations
Doha
Job Category
Administration & Support
Description
We are seeking a highly organized and efficient Food & Beverage Coordinator to join our team at Swissotel Corniche Park Towers Doha, Qatar. In this role, you will be responsible for overseeing and coo
Reference
dfa8e5ad-ff69-4a66-82ec-87d853096ff6
Expiry Date
01/01/0001
Salary
Location
, Pa Tong, Thailand
Experience Level
Not Applicable
Job Schedule
Full-Time
Brands
TRIBE
Job type
Permanent
Locations
Thailand
Job Category
Administration & Support
Description
DUTIES & RESPONSIBILITIES- Oversee every aspect of the pre-opening phase, ensuring smooth operations setup, hiring, and training, ensuring all systems, processes, and staff are aligned with TRIBE’
Reference
c9f718a9-2ec3-457c-9272-83344d2ad660
Expiry Date
01/01/0001
Salary
Location
, Pa Tong, Thailand
Experience Level
Not Applicable
Job Schedule
Full-Time
Brands
TRIBE
Job type
Permanent
Locations
Thailand
Job Category
Administration & Support
Description
Oversee every aspect of the pre-opening phase, ensuring smooth operations setup, hiring, and training, ensuring all systems, processes, and staff are aligned with TRIBE’s identity.Cultivate a stylish,
Reference
5fe926c9-132d-487b-9daa-37bb321c232d
Expiry Date
01/01/0001
Salary
Location
SLS SLS RED SEA, Tabuk, Saudi Arabia
Experience Level
Executive
Job Schedule
Full-Time
Brands
SLS
Job type
Permanent
Locations
Saudi Arabia
Job Category
Administration & Support
Description
Position Summary:The Hygiene Manager is responsible for overseeing the development, implementation, and continuous monitoring of food safety and hygiene practices in compliance with local and internat
Reference
e98089b9-5ca6-4840-a746-be8e92f1a596
Expiry Date
01/01/0001
Salary
Location
Novotel Paris Gare de Lyon, Paris, France
Experience Level
Not Applicable
Job Schedule
Full-Time
Brands
MERCURE
Job type
Apprenticeship
Locations
Paris
Job Category
Administration & Support
Description
Tu assisteras la team Ressources Humaines du Mercure et Novotel au quotidien et tes principales missions seront les suivantes :Participation au Recrutement : Rédaction et diffusion des offres sur nos
Reference
98881ee0-1a69-4ee8-a976-b48a7b3b4df9
Expiry Date
01/01/0001
Salary
Location
MERCURE MERCURE ABU DHABI DOWNTOWN, Abu Dhabi, United Arab Emirates
Experience Level
Associate
Job Schedule
Full-Time
Brands
MERCURE
Job type
Permanent
Locations
Abu Dhabi
Job Category
Administration & Support
Description
Training and Awareness: Develop and deliver HSE training programs to employees, contractors, and other stakeholders, fostering a culture of safety, health, and environmental awareness throughout the o
Reference
f4939161-34e3-4e13-896f-5b0b190312c6
Expiry Date
01/01/0001
Salary
Location
Fairmont La Marina Rabat Sale Hotel And Residences, Rabat, Morocco
Experience Level
Executive
Job Schedule
Full-Time
Brands
FAIRMONT
Job type
Permanent
Locations
Rabat
Job Category
Administration & Support
Description
The Fairmont La Marina Rabat Salé is recruiting an Executive Assistant to join its team.Job Purpose: To provide high-level administrative support to the General Manager while coordinating and overseei
Reference
003a6472-ed4b-44e7-bc9d-9f406b1dcebc
Expiry Date
01/01/0001
Salary
Location
Fairmont Jaipur, Jaipur, India
Experience Level
Executive
Job Schedule
Full-Time
Brands
ACCOR
Job type
Permanent
Locations
Jaipur
Job Category
Administration & Support
Description
Collaborate with L&D Manager to identify training needs based on organizational goals and employee performance evaluations.Create engaging and interactive learning content using a variety of media and
Reference
4cc7d0bd-157f-4cff-9903-b0745440ca75
Expiry Date
01/01/0001
Salary
Location
Sofitel Paris Arc de Triomphe, Paris, France
Experience Level
Not Applicable
Job Schedule
Full-Time
Brands
SOFITEL
Job type
Internship
Locations
Paris
Job Category
Administration & Support
Description
Nous recherchons notre futur(e) stagiaire en Ressources Humaines pour 6 mois. Vos missions seront les suivantes : Sur le pôle administration du personnel :Gestion administrative : Rédaction des
Reference
b7a84feb-dfbb-4e05-b840-a7f0c10900ee
Expiry Date
01/01/0001