Receiving Supervisor

Raffles Hotels & Resort is a collection of award-winning luxury hotels located in vibrant destinations around the world. It is part of AccorHotels brands, which offers unique moments and diverse experiences in more than 4.100 addresses throughout 95 countries. From luxury to economy, each hotel shares a common, well-being and warm welcome.

Raffles Seychelles offers spectacular colleague accommodation, accompanied by world class facilities, transportation, uniforms, meals and boat tickets to and from Praslin/Mahé. The Resort features 86 luxurious villas, the award-winning Raffles Spa as well as several stylish and unique dining options. 

We offer excellent career development and growth opportunities for our colleagues who have the talent, dedication, drive and passion to be part of a leading global luxury hospitality brand.
 

To ensure the correct quality & quantity of items are received in accordance with approved pricing and quantities.

KEY ROLES & RESPONSIBILITIES

• Ensure all delivery is in accordance with the terms of the purchase orders
• Print and file all purchase orders according to suppliers in alphabetical order in advance
• Ensure all invoices or delivery orders are checked and record verification of quantity, price, extensions and footings (date received, signature of the receiving clerk, etc.)
• Ensure items are delivered to correct destinations - Store or respective Kitchens
• If there is any partial delivery of goods, retain the purchase order in the file and indicate on delivery slip the PO number and the words “Partial Delivery”; when the final delivery arrives, attach the PO and mark on the delivery slip “final delivery”
• Ensure all returned items are issued with a “Goods Return Note” (GRN) and acknowledged by both Receiving and Delivery personnel
• Ensure proper receiving procedures are adhered to at all times:
  • Scales used in receiving merchandise are properly tested and regularly adjusted
  • All items are counted and verified individually when received.  In no circumstances invoice shall be stamped received without sighting of the actual items or services been completed.
  • All items received must be checked against standard purchase specification
  • If necessary, consult the Chef or purchasing agents return item quality and uniformity
  • When weight or count of merchandise delivered is different from invoice, delivery man and receiver must endorse on the correct figure in invoice or delivery receipts
  • Consistent late deliveries are brought to the attention of the Purchasing Department
  • Merchandise repeatedly delivered of sub-standard quality or short in quantity are brought to attention of Purchasing Department for appropriate follow-up action

PERSONAL ATTRIBUTES

• Physically fit
• Pleasant personality: customer/people oriented
• Neat appearance
• Oral and written fluency in English
• Display initiative
• Team player

• Min. “O” level or equivalent qualifications
• Minimum of 1- 2 years experience in a similar capacity

• Excellent planning and organisational skills
• Ability to communicate with colleagues at all levels
• Experience of working in a multi cultural environment
• Ability to manage a number of tasks at any one time
• Oral and written fluency in English
• Team player