Purchasing Manager - Pullman Kuching

The 5-star rated 389-key Pullman Kuching was designed to enrich guests with precious and exclusive comfort since its inception in 2010. With stunning panoramic views of Kuching City and the Sarawak River, complemented by the hotel’s spacious and contemporary interiors, business and leisure travelers can indulge in 5-star luxury during their stays. With well-equipped MICE facilities and large conference space, the hotel is also a key player in Kuching’s MICE industry. As the preferred venue for meeting and conferences, Pullman Kuching had hosted numerous international and regional events.

Pullman Kuching features an array of outstanding facilities such as the uniquely designed swimming pool, and specialty restaurants and bars – guests will indeed be spoilt for choice!

Job Summary/Purpose:    

• To ensure the timely procurement of all goods required by the hotel at the best available price and quality.
• To ensure that implementation of purchasing policies and procedures.

Responsibilities:

• To review purchase requisitions considering issues such as lead times, standardization, quantity discounts, and purchasing budgets.
• To assist any department in the hotel in formulating their material requirements and to use competitive bidding or other approved procedures to obtain the best price.
• To engage in value analysis of currently purchased materials in an effort to achieve cost savings without sacrificing quality.
• To check and manage the current supplier’s list by identifying potential suppliers and conducting vendor issues.
• To be informed technological innovations and to review lower cost substitute materials with all departments
• To manage supplier relations for maximum mutual benefits.

1. Administrative Role:

• To identify and select suppliers, including order follow up and vendor file management
• To deal with customs and local authorities

2. Technical:

• To oversee and ensure the effective implementation of the render system so that the continuous supply of quality goods and services to the hotel is not compromised.
• To ensure the timely preparation of purchase orders so that all approved purchase requests can be ordered and the goods delivered by the suppliers on the date needed.
• To conduct periodic market surveys in association with the Departments concerned to determine and/or validate the availability and prices of market goods.
• To coordinate and liaise with the Head of Department on all matters relating to quality and reliability with respect to current and potential suppliers.
• To keep track of all outstanding purchase orders to ensure that goods are delivered on time.

3. Commercial:

• To visit and evaluate suppliers, to request quotations or bids, to negotiate prices and terms, to place orders, to resolve problems, to follow up any outstanding delivery and activate any payment with Hotel current suppliers and  potential suppliers.
• To cultivate a sound relationship with the hotel’s suppliers.

4. Human Responsibilities:

• To check the workload for the Purchasing Assistant in setting and changing assignment of work in order to prevent overburdening of the staff with heavy workload.

5. Relations

• Report directly to the Cluster Director Of Finance.
• Works closely with all departments of the hotel.

• Bachelor's Degree/ Diploma in any relevant field of study.

• Minimum 4-5 years work experience, preferably in hospitality industry.

• Strong analytical and interpersonal skills and problem solving abilities.

• Ability to adapt and suit in to the culture, able to work with minimum supervision and multitasking.