Purchasing Manager

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Reporting to the Cluster Director of Finance & Business Support, responsibilities and essential job functions include but are not limited to the following:

• Consistently offering professional, engaging and friendly service.
• Must maintain good relationships with all departments to promote effective purchasing.
• To take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
• To work closely with the Executive Chef and F&B Controller to establish a good purchase specification.
• To report to the supplier immediately for any wrong delivery and return the goods at supplier’s expense.
• To update the vendor’s list on current basis.
• To advise the Management of market trend changes.
• To conduct Market Survey at regular intervals to keep pace with the latest trends in the market.
• To ensure that better prices are obtained.
• To maintain good relations with suppliers in order to understand the market better.
• To make regular Market Survey for new suppliers and new products.
• To suggest means and ways of reducing costs without affecting the quality and standard of the hotel.
• Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
• Ensure that all items received by the hotel are properly documented in accordance with Fairmont Hotels & Resorts purchasing and receiving procedures.
• Generate purchase orders (or equivalent) and obtain authorization from the Controller and General Manager prior to processing these orders.
• Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.
• Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
• Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.
• Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
• Take appropriate personnel related action (i.e., hire, commend, discipline, evaluate, etc.,) with Purchasing staff as required.
• Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
• Supervise, train and motivate Purchasing department employees and thoroughly understand all of their duties and responsibilities.

• The ideal candidate will be a hands-on professional with a passion for service quality and excellence
• At least 5 years’ experience in a similar role is an asset
• A degree in Purchasing or Supplies management
• Must be computer literate with effective communication skills and an excellent command of written and spoken English.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.