Purchasing Manager

Company Description

Fairmont La Hacienda will offer guests one of the most exclusive resorts in southern Spain.

Situated on the San Roque coast, in a unique and privileged enclave near Sotogrande, it features a luxurious 5-star hotel and branded residences, showcasing breathtaking sea views.

Guests at Fairmont La Hacienda will indulge in a luxury resort experience with access to pools, a spa, fitness facilities, a grand ballroom, and flexible meeting spaces.

Surrounded by two of southern Europe's most renowned golf courses, the hotel provides an exclusive retreat for golf enthusiasts, beach lovers, and discerning travelers. 

. To provide a courteous, professional, efficient and flexible service at all times, following ACCOR Standards of Performance.

· To be involved in day to day audit work on operation and to advise the Director of Finance on the market conditions.

· Implement and maintain the policies and procedures on the process of procurement.

· Support and encourage the objective of cost control and maintain traces for audit.

· Obtains quotations and completes market surveys to ensure high quality products for the best prices. Negotiates with suppliers to achieve this aim.

· Place purchase orders and ensure delivery of supplies and equipment to the hotel by the deadlines required.

· Maintain purchasing records and reviews periodically with regard to minimum stock levels.

· Review and refine equipment specifications with Department Heads for the effective completion of the Capital Expenditure Budget.

· Organize and attend information meetings between suppliers and Managers with regards to major purchases or projects.

· Maintain equipment and supplies catalogues and an inventory of various products in the market to be able to provide immediate service to colleagues.

· Ensure all purchases are streamlined and there is maximum savings where possible without sacrificing on quality.

· Locates, investigates and establishes potential vendors for new supplies.

· Implements and administrates the supplier certification process for all approved food vendors.

· Liaise closely with the Executive Chef to ensure food purchases are delivered on timely and to the quality standard specified.

· Keep up to date with import requirements, duties and banking practices, and can facilitate efficient importation of necessary goods.

· To identify and recruit Purchasing ambassadors who are able to work within the decentralized Management Philosophy, following Financial, Operational and Administrative Philosophies outlined above and who understand and support ACCOR Philosophy of Multi Skilling and Multi Tasking.

· Assists in shipping, receiving or storing merchandise whenever necessary.

. To ensure that the Purchasing Supervisor plans and implements effective training programs for ambassador with the Training Manager and Departmental Trainers.

· To develop departmental trainers, assign training responsibilities and meet with Departmental Trainers monthly.

· To prepare weekly work schedules in accordance with workload and priorities for the approval by the Director of Finance.

· To conduct yearly performance appraisal and give ambassadors regular feedback on their performance.

· To project at all times a positive and motivated attitude and exercise self control.

· To carry out quarterly, bi-yearly, yearly inventory of operating equipment.

· To carry out any other reasonable duties as assigned by the Director of Finance.

Other Duties:

· To assist in the building of an efficient team of ambassadors by taking an active interest in their welfare, safety and development. To encourage them to maintain good relationships with their colleagues and all other departments.

· To ensure that all ambassadors report for duty punctually wearing the correct uniform/attire and nametag at all times. And to ensure they maintain a high standard of personal appearance and hygiene and adhere to the hotel and department appearance standards. To control absenteeism.

· To ensure that all ambassadors provide a friendly, courteous and professional service at all times.

· To assist in the training of ambassadors ensuring that they have the necessary skills to perform their duties with the maximum efficiency and in the most productive manner.

· To supervise the ambassadors within the department, ensuring that the correct standards and methods of service are maintained as stated in the Hotel and Department Operations Manual.

· To ensure that the Department's operational budget is strictly adhered to and that all costs are controlled and expenditures approved.

· To ensure that all the ambassadors read and understand the hotel's ambassador Handbook and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.

· To comply with local legislation and be conversant and act in accordance with any such matters relating to your department.

· To respond to any changes in the department as dictated by the needs of the industry, brand or hotel.

· To be flexible and to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.

· To attend trainings and meetings as and when required.

· To conduct and/or contribute to regular Departmental Communication Meetings.

· To provide updated information to the Management and other departments.

· To assess situations and to be able to react accordingly through analysis and perspective.

· To be available in front of the guests and colleagues, and to serve as an example for other ambassadors.

· To ensure rosters are posted and timesheets are submitted on time.

· To ensure that all ambassadors are treated fairly and consistently as outlined in their terms and conditions of employment, local legislation, and company / hotel policies and procedures.

Our Values

Respect:
We value the needs, ideas, and individuality of others. We treat everyone with fairness and dignity.

Belonging:
We celebrate our differences. We support one another and always stand together.

Integrity:
We build trust through mutual respect and authenticity.

Empowerment:
We have the power to take initiative and anticipate moments that create unforgettable experiences.

Excellence:
We build genuine connections and cherish every opportunity to make those around us feel special.

Diversity and Inclusion

Committed to creating an inclusive environment where diverse talents thrive, we welcome candidates from all backgrounds to join our team.

Employee Benefits

Join our team and enjoy a range of exclusive colleague benefits, including complimentary upgrades, extended stays, discounted stays at Accor , Fairmont and Raffles properties, special discounts on dining and wellness services, and additional luxuries to enhance your experience.
We believe in taking care of our team, ensuring that your hard work is rewarded with exceptional benefits.