Assistant Manager Purchase

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Job Purpose

This position is responsible for assisting the Purchasing Manager in the day-to-day purchasing functions. The Purchasing Officer processes purchase indents and organizes system for follow up of pending supplies. He/she facilitates and administers purchase in the absence of the Purchase Manager after due approval has been obtained.

Primary Responsibilities

Purchasing Administration

• Expedite the delivery of purchase orders

• Assist in preparing requests for quotations

• Obtain competitive pricing (at least 3 Bids) for specifications as directed

• Prepare budget shells from designer specifications

• Prepare reports such as bid summaries

• Close project files and maintain project storage log

• Maintain disclaimers, credit applications and vendor information

• Able to maintain Hazard Analysis Critical Control Point (HACCP) standard at all levels, from sourcing of products to storage

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures

• Attend all briefings, meetings and trainings as assigned by management

• Maintain a high standard of personal appearance and hygiene at all times

• Perform other reasonable duties assigned by the assigned by the Management

Knowledge and Experience

• Diploma education
• Minimum 2 years of experience in an office administrative role or 1 year of experience in a similar capacity
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, & PowerPoint