Accounts Payable Executive

We are looking to hire a Accounts Payable Executive to Join Hyde Melbourne

The Accounts Payable Executive ensures timely and accurate processing of payments in adherence to approved policies and procedures. This role is responsible for maintaining complete and accurate financial records, ensuring all transactions are properly documented and posted. By fostering strong vendor relationships, reconciling accounts, and upholding compliance with internal controls and regulatory standards, the Accounts Payable Executive plays a vital role in the efficient operation of the hotel's financial processes.

Main Duties/Responsibilities:

• Process daily invoices received electronically or in hard copy form.
• Review invoice amounts against purchase orders to ensure integrity spent.
• Ensure Purchase Orders and Invoices are authorisation in a timely fashion.
• Process correct, timely batches from Electronic Purchase Systems into the Resorts Accounting System.
• Input authorised non-inventory invoices into the Resorts Accounting System with respective hierarchy approval.
• Prepare AP batches for authorisation by Senior Finance personnel.
• Maintain a filing system where applicable in an easily retrievable manner.
• Notify Department Heads & Managers when standing or yearly Purchase Orders need to be raised.
• Process correct and timely payment of creditors accounts.
• Ensure no penalties are incurred through late payment.
• Take advantage of discounts offered for early payments.
• Ensure correct GST input tax credits are taken up
• Ensure a valid Tax Invoice is held for each GST input tax credit processed.
• Process correct and timely payment of other accounts, e.g. Standard Orders and Prepayments, Payroll related expenses, Tour Operators, Petty Cash, etc.
• Process authorised manual payments such as BPay.
• Provide required authorisations and supporting documentation for all payments processed.
• Reconcile all invoices and payments to supplier’s statements, following up with request for copies of any delinquent amounts.
• Take telephone enquiries regarding Accounts Payable related queries from business partners.
• Carry out End of Month procedures as set out by Finance hierarchy, which include accruals, report preparation, electronic and hardcopy filing, etc.
• All associated monthly payroll expenses to be paid through Accounts Payable, to be inputted before close of month and monitored for due dates.
• Print supplier ageing report and review for accuracy.
• Maintain orderly files and records of payments and correspondence.
• Provide required reports for office records, head office reporting, auditing, etc.
• Maintain and update supplier data in Accounts Payable computer programs.
• Spot check suppliers regularly to identify changes to addresses, contact details and payment details & terms.
• Undertake any assigned duties as requested by the Director of Financial, Assistant Director of Finance or other senior Resort Management.

People and Culture

• Assist with the induction of new team members into the department following Resort guidelines where requested.  To assist new team members to feel welcomed and to be able to carry out their duties in accordance with the Brand/Service Standards and Procedures Manuals.
• Participate in scheduled compliance training and development programs provided by Ennismore.

Key Workplace Health and Safety (WHS)

• Report all unsafe conditions, practices and hazards to your Manager as soon as possible.
• Take reasonable duty of care for the safety of yourself and others in the workplace.
• Abide by the Ennismore WHS policy and related policies and procedures and fulfil any legislated requirements.
• Follow guest confidentiality guidelines. Report any suspicious persons or lost property/suspicious items to your Supervisor/Manager and facilities are secured at the end of shift.
• Be fully conversant with departmental fire and evacuation procedures.

Other

• Take responsibility to ensure all required tasks are completed accurately and within given time frames.
• Abide by the Ennismore policies in relations to equal employment opportunity and harassment in the workplace.
• Treat guests and team members from all cultural groups with respect, sensitivity and transparency.
• Create a culture of inclusion and diversity allowing all team members to feel welcomed.
• Ensure Ennismore, Mondrian Gold Coast, Customer, Client and Employee information or transactions are kept confidential during or after employment with the company.
• Follow Company procedures with respect to performance and conduct standards, workplace health and safety, emergency procedures and all other Ennismore/property policies and procedures as detailed in the team member handbook, department procedure manuals and company policy manuals.
• Assist to help other departments when directed by your manager.
• Any other reasonable duties as directed by management.

Experience and Skills

• A minimum two years’ experience working in accounts payable, finance, or a similar role, ideally within the hospitality industry.
• Experience with financial and procurement software such as SUN and Purchase Plus is advantageous.
• Familiarity with accounting principles and practices, including but not limited to invoice processing, payment reconciliation, and month-end closing procedures.
• Exposure to managing relationships with vendors and suppliers, ensuring prompt payments and resolving payment issues efficiently.
• Proficient in Microsoft Office Suite and other financial tools to generate reports and manage data.
• Excellent written and verbal communication and organisational, planning and problem-solving skills, flexibility and adaptability to manage changing priorities and workflow.

Competencies

• Confident and articulate communication, to creating belonging with guests and colleagues
• Time management skills with the ability to multitask
• Ability to work independently and demonstrated initiative in a dynamic environment.
• You are humble and open to ideas. We leave our ego at the door and help get things done. 
• Strong personal integrity
• Entrepreneurial spirit with drive, ambition and high level of energy
• Good interpersonal skills with ability to communicate with all levels of team members
• Flexible and able to embrace and respond effectively to change
• Role model in Ennismore values culture.

What’s In It for You

• Lots of opportunity to progress and switch it up as part of a global family of brands.
• Great healthcare, competitive salary, and some nice extra perks across the Ennismore family of brands!
• Learning opportunities to broaden your skillset and development that helps you think, make, and thrive at work
• The opportunity to be yourself and collaborate with other bright minds in a relaxed, innovative culture