Strategy & Event Manager Assistant (Intern)

We are a collection of 4 exclusive luxury brands: Sofitel, Sofitel Legend, MGallery and Emblems across 60 countries, unlocking unique memorable moments in connection with the local destination.

Our signature: All our Talents express themselves with authenticity, playfulness in a diverse and inclusive environment, have the ability to surprise our customers with crafting exceptional tailor-made experiences and go the extra mile every day, while embracing local culture.

Join our Maison to strive for Excellence. It is a place where you live your purpose!

The General Management department is expanding its team and is seeking a talented and dynamic Event Manager Trainee to support the Strategy Director in executing a big event milestone for La Maison:  our owners’ convention, planned in June 2025.

This internship should start as soon as possible for 6 months and will be based in our headquarters in Issy-les-Moulineaux.

This is an exciting opportunity to contribute to the growth and success of our renowned luxury brands on a global scale.

Here are the main missions you will be performing:

• Collaborate with internal teams, agencies, and freelancers to create a memorable and high-end event experience for our partners.
• Coordinate across different departments (operations, marketing, talent & culture , etc.) to ensure timelines and deliverables are met on schedule.
• Assist in the event scenography, contributing to the conceptualization and execution of the event's aesthetic and ambiance.
• Support in managing suppliers, venues, and external service providers, ensuring quality standards align with the luxury positioning of the event.
• Contribute to the development of communication materials, including invitations, social media assets, and post-event content.
• Oversee guest management, including invitations, RSVPs, and VIP protocols, ensuring a seamless and tailored experience.
• Participate in brainstorming sessions to propose innovative and creative ideas to elevate the event's prestige.
• Assist in budget tracking and administrative tasks, ensuring all financial aspects are well-documented.
• Help with on-site event coordination to guarantee smooth execution, from setup to breakdown.

You will also be asked:

• Provide support to the Strategy Director on other missions related to day-to-day operations, contributing to the smooth running of ongoing projects.
• Work on the internal communication execution, in close collaboration with the Senior Manager, to ensure alignment with the company’s vision and messaging.

• Educational Background: Currently pursuing a master degree in hospitality, business or marketing.
• Technical Skills: Proficiency in Microsoft Office Suite, particularly Excel (data tracking and budgeting), PowerPoint (presentations), and Word (documentation).
• Project Management: Strong organizational skills with the ability to manage multiple tasks and meet tight deadlines.
• Communication: Excellent verbal and written communication skills in English. Knowledge of an additional language (e.g., French) is a plus, especially in a luxury event context.
• Creativity: A keen eye for design and aesthetics, with an understanding of high-end branding and event scenography.
• Teamwork: Ability to collaborate effectively with internal teams and external partners, showing initiative and a proactive mindset.
• Attention to Detail: Precision in managing event details, such as guest lists, timelines, and budgets, ensuring a flawless execution.
• Problem-Solving: Resourceful and adaptable, with a solutions-oriented approach to unforeseen challenges.
• Interest in Luxury: A genuine interest in luxury branding and a strong understanding of what defines a luxury event experience.
• Agility and Flexibility. Curiosity, listening skills, and analytical mindset
• Fluent in English, which will be the working language for this role

Additional Information:

• Paid internship, ideally starting on February 2025

• Tickets Restaurants 

• NAVIGO pass reimbursement: 50% 

• Remote working from home, hotels and coworking spaces possible 

_________________________________________________________________________________________

La Maison Sofitel, Sofitel Legend, MGallery & Emblems is founded on a set of values that define our distinctive culture. These values unite all our talents around the achievement of common goals and principles. They define the way we interact with our guests, colleagues and communities, and guide our behavior;

Our values are:

• Passion & pride: be passionately in love with our brands, our guests and our people. Use our E.Q.
• Exellence: comprehensive business approach, driving all levers to be best-in-class hôteliers
• Empowerment: we are all Entrepreneurs, fully accountable, with strong KPIs and freedom too
• Trust & Transparency: share everything, no taboo. Feedback is a gift
• Long-term relationship: with owners as well as talent. Creating a strong sense of belonging.
• Bespoke & free: 100% experience-driven. Tailored services. Unlock creativity.
• Proximity: Family spirit, responsiveness, solidarity & constant dialogue with the field