Store Executive

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To ensure all incoming and outgoing merchandise being received or shipped as described in the policy and procedures manual. To issue, store, price and rotate all incoming merchandise for the hotel.

Specific Responsibilities and Duties

• Acting as a team leader of Storeroom Clerks to ensure that the storerooms run smoothly and efficiently
• Ensuring all purchase orders are pre-approved prior order placing
• Inspecting the physical condition and count or measure the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
• Receiving goods and verifying them against the purchase orders with respect to quantity,  quality, short shipments and/or duplications, and documenting any discrepancies
• Delivering goods received to the location that are specified on the purchase orders
• Completing daily non-food and beverage receiving log and submit a daily report with the relevant packaging slips to the accounts payable officer
• Completing daily food and beverage receiving reports and submitting invoice batches daily to F&B Managers or Designates for approval
• Maintaining an up-to-date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery (i.e., open or partial)
• Ensuring all deliveries being received at the designated receiving area only
• Ensuring all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries
• Ensuring that the receiving and storage area is clean, accessible and safe
• Monitoring and conducting inventory on a regular basis, i.e., daily for produce, dairy and bread, or on specific days for meat, etc., to compile orders based either on par levels or needs
• Minimizing spoilage level and systemizing stock rotation by ensuring first in, first out.
• Issuing a Slow Moving Stock list at least once every month
• Safeguarding storeroom keys through security to against any unauthorized entries
• Issuing, storing, and pricing all incoming merchandise for the hotel
• Ensuring all requisitions being filled on a timely basis in accordance with storeroom hours and outlet request
• Ensuring that all goods received are stored in their proper areas at all times
• Ensuring all beverage requisitions are handled as per established procedures
• Assisting in all daily, weekly, month-end, or quarterly inventories as needed
• Performing other duties when needed
• Conducting self in a professional manner at all times to reflect the high standards of the Company