Receiving clerk

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The Receiving clerk is responsible for accepting delivery of goods on behalf of the hotel. This involves ensuring that all shipments are verified against purchase order specifications and standards

Reporting to the Finance & Business Support , responsibilities and essential job functions include but are not limited to the following:

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a commitment to follow all local and corporate policies and procedures.
• Must work in a safe, prudent, and organized manner.
• Receive Goods and verify these goods against the purchase orders by taking into account the Quantity and Quality of the received products as well as expiry date.
• Inspect the physical condition and count or measure the Quality and weight of all items at the time they are received and before they are placed in storage.
• In case of over/short supply, wrong pricing etc
• Receiving clerk should must complete Credit note or manually adjust the invoice before giving invoice copy to suppliers.
• Complete a daily Receiving report for F&B items and for General items and submit to accounts payable.
• Maintain an up-to-date file of the receiving coy of all approved purchase orders. All purchase orders must clearly state the status of delivery (Open or partial).
• Ensure all deliveries are received at the designated receiving area only.
• Ensure all invoices are stamped and dated with the appropriate receiving stamp upon deliveries.
• Ensure all invoices are also signed with name from related department heads/ Leaders upon direct delivery.
• Receiving clerk should keep record all the items received and copy should send to Cost controller.
• Ensure Receiving report must attached with each invoice.
• Ensure that HACCP points are taken into consideration while receiving items and must follow the Hygiene standards.
• Work together closely with Store / Account payable / purchasing department in order to have a smooth operation.
• Assist in all daily, weekly, month-end, or quarterly inventories as needed.

 Excellent written and verbal skills
• Strong interpersonal and problem solving abilities
• Highly responsible & reliable
• Ability to work well under pressure in a fast paced environment
• Ability to work cohesively as part of a team
• Ability to focus attention on guest needs, remaining calm and courteous at all times.

Physical Aspects of Position (include but are not limited to):

• Constant standing and walking throughout shift
• Occasional lifting and carrying up to 30 lbs
• Occasional kneeling, pushing, pulling, lifting
• Occasional ascending or descending ladders, stairs and ramps

• Saudi National is mandatory
• Strong interpersonal and problem solving abilities