Purchasing Assistant

At Sofitel London St James, we redefine luxury by treating a stay as more than just a temporary pause—it's an opportunity for guests to fall in love with a unique blend of refined luxury and playful indulgence. Our commitment to excellence transcends the ordinary, and we invite you to join a team that specialises in transforming stays into enchanting tales. We take immense pride in creating a playfully elegant and meaningful experience for both our guests and ourselves. Our commitment to fostering a workplace culture that values diversity, encourages professional growth, and recognises individual contributions ensures that each team member feels appreciated and empowered in their role. Apply now to embark on a career that transcends expectations and celebrates the art of hospitality.

We are seeking a detail-oriented and proactive Purchasing Assistant to support our hotel’s procurement, receiving, and stock control operations. This role ensures goods and services are ordered, received, and distributed in line with Sofitel brand standards, food safety regulations, and sustainability requirements. You will liaise with suppliers, coordinate with internal departments, and maintain meticulous records to keep our operations running seamlessly.

Key Responsibilities

Procurement & Supplier Coordination

• Raise purchase orders via our procurement system (e.g., BirchStreet) based on departmental requisitions and budgets.

• Liaise with suppliers regarding product details, pricing, delivery schedules, and discrepancies.

• Maintain accurate supplier records, price lists, and specifications.

• Ensure suppliers meet quality, safety, and sustainability standards.

Receiving & Inspection (Daily, 6:00 am – 11:00 am)

• Receive and check all deliveries at the hotel’s receiving bay.

• Verify quantities, quality, and specifications against purchase orders and delivery notes.

• Conduct temperature checks for chilled/frozen goods in line with HACCP standards.

• Reject and record non-compliant goods, notifying the Purchasing Manager immediately.

Requisition Fulfilment (Monday, Wednesday & Friday)

• Prepare and issue stock to Food & Beverage outlets based on approved requisitions.

• Verify quantities issued and update inventory records.

Stock Control & Reporting

• Monitor and maintain stock levels across all storage areas.

• Report items for reordering to the Purchasing Manager.

• Follow FIFO procedures to minimise wastage.

• Assist with month-end stock counts and variance checks.

Documentation & Compliance

• Maintain accurate procurement documentation for Accounts Payable.

• Record all received goods in the procurement system daily.

• Keep temperature logs, hygiene checklists, and compliance records up to date.

Hygiene & Safety

• Maintain cleanliness and organisation of receiving, storage, and distribution areas.

• Adhere to Sofitel and legal standards for food safety, hygiene, and workplace safety.

What We’re Looking For

• Previous experience in purchasing, receiving, or inventory control (hospitality experience preferred).

• Strong organisational skills and attention to detail.

• Ability to work independently and meet deadlines.

• Basic knowledge of HACCP and food safety standards.

• Proficiency in Microsoft Office; experience with BirchStreet or similar systems a plus.

• Reliable, punctual, and able to work early morning shifts.

• Entitled to work in the UK as this role is not eligible for sponsorship.

Discover a world of unparalleled perks tailored just for you:

• Competitive Salary, service charge and an annual bonus of £1.300 per year.
• Employee Benefit Card – Discounted rates at Accor properties worldwide.
• Free Stays in the UK or Ireland (4 nights/year) – Create unforgettable memories with your loved ones.
• Sofitel Experience – Enjoy a luxurious night at our hotel, complete with a delightful breakfast.
• Complimentary Meals While on Duty.
• Special Rates in F&B, Rooms & Spa – Treat yourself to luxury at unbeatable prices.
• Be Part of the Largest Hospitality Group in Europe.
• Exceptional Training and Development Opportunities through Apprenticeship Program.
• Global Growth Opportunities.
• Employee Assistance Program with 24/7 GP Access – Your well-being is our priority.
• Social Events and Activities.

Bring passion and dedication to excellence, and we will recognise your contribution with a variety of benefits, rewards and development opportunities. We also offer a range of wellbeing initiatives, including apps with content to help you feel at your best. Join us, and you can thrive as an individual as well as being part of a supportive and inclusive team.

Let your passion shine, visit careers.accor.com