Manager, Labor Planning & Analysis

Fairmont El San Juan Hotel, where lively vibes and peaceful ocean views meet. Located minutes from Old San Juan, on the award-winning Isla Verde Beach in Puerto Rico. The resort features four pools, villa rooms, live entertainment, a Well & Being Spa and Fitness Center, paddleboards, luxury cabanas, signature dining at Caña, El San Juan Beach Club, Meat Market, Riva and Chandelier Bar featuring a 7,000 Crystal Chandelier.

What is in it for you

• Employee benefit card offering discounted rates at Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities

Fairmont El San Juan Hotel Manager, Labor Planning & Analysis oversees the strategic workforce planning process by analyzing labor data, developing forecasts, creating staffing models, and implementing workforce strategies to align talent with business needs and control costs. 

Specific Roles and Responsibilities, among others:

• Maintain the Labor Management System to maintain and align with Accor standards and audit requirements.
• Labor Management System champion for the Hotel.
• Produce daily and ad hoc labor reports based on company standards.
• Prepare a daily variance report, explaining the major variances to established labor standards.
• Prepare appropriate labor reports for the weekly labor meetings.
• Present analyses and lead weekly labor review meetings.
• Handle government inquiries, advise on programs and potential subsidies
• Support paymaster processes daily, weekly, by-weekly payroll information.
• Meet with division and department heads for ongoing assistance with Watson labor reports and developing labor standards.
• During the budget process, produce annual labor budgets taking actual history and labor standards into account.
• During the monthly forecast process, re-forecast monthly labor costs.
• If necessary, assist department heads in setting up computerized scheduling modules based upon their labor standards.
• Train all newly hired department heads on the Watson Labor Management Reporting system.
• Assist with payroll entries into Payroll System.
• Assist with month end close, processing journal entries related to payroll expenses, accruals and vacation accruals.
• Completion of assigned monthly balance sheet accounts related to payroll; accrued salaries and wages, vacation, banquet service charges, porter charges, pension contributions, and payroll taxes
• Ensure that all of the hotel’s systems and internal controls, that are applicable to the payroll function, are followed.
• Maintain complete confidentiality with all payroll dealings.
• Maintain payroll / human resource system upgrades, testing, changes, etc.
• Communicate with corporate Labor Management System team.
• Cross train in all Payroll functions to allow for complete vacation coverage.
• Attend periodic training or seminars
• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be willing to accept assignments on an as needed basis, in order to promote teamwork.
• Must have a commitment to follow all Fairmont Hotels & Resorts policies and procedures.
• Must be self-motivating and have a high degree of analytical ability and confidentiality, and work in a safe, prudent and organized manner.
• Conduct self in a professional manner at all times to reflect the high standards of Fairmont Hotels & Resorts.

Qualifications:

• HRIS / Payroll processing knowledge
• Proficient in Excel, knowledge of Watson a strong asset
• Experience in managing productivity and staffing standard
• College diploma in Administration and a CPA certification is preferred
• Prior accounting experience in payroll, human resources or accounting
• Able to address and understand Labor Standards from an operation’s perspective
• Exceptional organizational skills, a sense of urgency, and the ability to prioritize. Self-motivated, able to work on own.
• Accuracy and detail orientation is a must.
• Ability to communicate effectively with department heads

A professional appearance and presentation along with excellent interpersonal and communication skills and an ability to build and maintain positive working relationships with all staff and external contacts

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.