General Cashier & Paymaster

Sofitel Al Hamra Beach Resort

General Cashier Duties:

• To collect, with an assigned witness, all Front Office Clerks’ and Food & Beverage Clerks’ remittance envelopes from the drop-safe and to verify them against the Daily Witness Sheet.
• To count, together with the witness, cash, cheques and credit card vouchers and verify them to the Front Office Clerks’ and Food & Beverage Clerks’ computerized remittance report details.
• To prepare bank deposits of all cheques and cash, and to ensure that all cash collections are deposited intact.
• To compile all credit card sales vouchers by Credit Card Company, to balance them to the computer totals and to prepare them for banking-in daily.
• To update daily and to maintain by month ongoing transaction details by Credit Card Company.
• To obtain daily foreign exchange rates from bank sources and to have them updated in the PMS system.
• To disburse petty cash requests those have been approved by the Director of Finance and prepare Daily Summary of Disbursements.
• To count and balance his / her own house bank and prepare the recapitulation daily.
• To prepare the General Cashier’s Daily Report by entering the day’s detailed cash collections and all other payments received for review and completion by both Income Auditor and Finance Manager.
• To prepare such cash and foreign exchange control reports as may be required by local law.
• To ensure that cash advances are made only if they have the approval of both the General Manager and the Director of Finance.
• To assist, when required, in carrying out surprise cash counts.
• To assist to follow up on all the drafts being sent for clearing to the bank and liaise with the Finance Manager for any outstanding on hand.
• To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
• To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department or any other Department of the hotel as assigned.
• To be fully conversant with all services and facilities offered by the hotel.
• To provide Front Office Clerks and Food & Beverage Clerks with required change and to anticipate and plan for extra change for long week-ends or holidays.
• To reimburse Front Office Clerks for disbursements made by them (due backs).
• To maintain custody and supports of unclaimed wages.
• To assist in the training of the ambassadors ensuring that they have the necessary skill e.g. in identifying forged bank notes, verifying the checks and credit cards, to perform their duties with the maximum efficiency.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.

Paymaster Duties:

• To understand thoroughly Sofitel objectives in Payroll Management.
• Provide an effective payroll auditing system as a tool for the hotel’s management
• Provide a summary of the costs required by various people in the Accounting and Control Department to prepare daily and monthly reports.
• Provide Heads of Departments with the cost figures necessary for them to operate their individual profit center profitably.
• To ensure that all “payroll action” forms are duly authorized and valid for all active ambassadors in the payroll system.
• To ensure that all “status change” notices are duly authorized before preparing them for data processing.
• Prepare the final settlement for Leavers upon receipt of resignation letter.
• To ensure that all attendance records are properly completed and approved by the Heads of Departments.
• To verify utilization benefit such as vacation and airfare are properly documented.
• To verify regular and overtime hours on attendance sheets against those on time and attendance records.
• To detail payroll withholdings for local pension, any other levy determine by the hotel or local authorities and submit for timely processing of payment.
• To prepare the hotel’s payroll accurately and timely as per the prescribed requirements.
• To prepare and maintain detailed ambassador records for calculation of various local funds contribution.
• To reconcile monthly payroll costs and to prepare the resulting journal entries for posting to the General Ledger.
• To prepare the monthly reconciliation of all the payroll and benefit related accounts of the local ambassadors.
• To ensure that all departing ambassadors are accurately paid in accordance with statutory requirements and as per contractual agreement.
• To update the monthly manning guide in the financial statement as per the guide.
• To check all the ambassador benefit related petty cash claims validity and accuracy and to process for payment.
• To keep records such petty cash vouchers for future references.
• To provide a courteous, professional, efficient and flexible service at all times, following Sofitel Standards of Performance.
• To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
• To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.
• To be fully conversant with all services and facilities offered by the hotel.
• To liaise with Human Resources Department and on the spot check of the ambassador in and out procedures and computer records.
• To maintain up-to-date well-organized files in support of all payroll input, tax and other withholdings.
• To prepare regularly, unless computerized, in co-operation with the Human Resources Department, a comparison between actual benefits outstanding versus provisions in the General Ledger for indemnity, airfare and vacation pay.
• To provide to the Human Resources Department all pertinent data for their monthly compilation of statistical personnel information.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Assistant Director of Finance and Finance Manager.