Company Description
Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
Located in prestigious Rittenhouse Square, the AAA rated 4-diamond Sofitel – Philadelphia, boasts 306 beautifully appointed guestrooms, featuring Lanvin amenities, dream bedding and a luxurious atmosphere. We will be your personal culinary connoisseurs, offering our classic, French inspired menu, made from the freshest ingredients harvested directly from our rooftop garden. Enjoy our signature hand-crafted cocktails in Liberté Lounge, the “in-place” to gather and mingle for Philly’s finest clientele.
Our team of highly trained Ambassadors are at your service, ready to provide a magnifique and memorable experience.
Joie de Vivre is in our DNA, and we are seeking like-minded individuals to join our team!
Job Description
At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence!
We are seeking a detail-oriented and analytical professional to join our team as Hotel F&B Administrator
This role oversees all F&B Administrative duties and Hotel goods electronic receiving process for invoices. They provide accurate reporting and work directly with Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel.
What You Will Be Doing:
RECEIVING:
- Maintain all receiving documentation / invoices and perform daily invoice entries in Birchstreet procurement systems for all hotel receivables
- Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.
- Assist all departments to build accurate order guides in Birchstreet procurement system
- Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
- Support the month-end close, including inventory valuation, consumption reporting, and invoice verification
- Maintain contact/relationship with key suppliers for any potential questions or discrepancies
ADMINISTRATIVE:
- Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
- Ensure Bi-weekly Payroll is complete for the F&B Division in a timely manner with all supporting documentation and accuracy in Dayforce application
- Compile predictability and consent-to-work forms for all F&B colleagues
- Champion Silverware POS system for any adjustments
- Champion OpenTable and Resy platforms
- Champion Canva for menu design and printing
- Assist F&B with monthly inventory counts
- Assist with mid-month food cost updates and analysis
- Other related duties as assigned
Qualifications
Your Experience and Skills Include:
• Minimum 1-year experience in food & beverage supervisory or administrative role; luxury experience preferred.
• College diploma or degree in Hospitality, Finance, Accounting, or Supply Chain an asset.
• Strong analytical and numerical skills; proficient in Outlook & Excel
• Experience with procurement systems such as BirchStreet or Adaco an asset
• Excellent attention to detail, accuracy, and organizational ability.
• Strong communication and collaboration skills with the ability to work cross-functionally
• Ability to maintain strict confidentiality with financial and vendor data.
• Ability to lift up to 50 lbs and work in varying temperature environments.
Additional Information
Your team and working environment:
- Be part of an influential team to guide the transformation of luxury, French hospitality.
- We recognize and celebrate team and individual successes.
- We are a brand influenced by French indulgence offering a genuine experience of art de vivre for both employees and guests.
