Executive Secretary

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We are seeking a highly organized and efficient Executive Secretary to join our team in Baghdad, Iraq. As the right hand to our executive leadership, you will play a crucial role in ensuring smooth operations and effective communication within our hotel.

• Manage the executive's calendar, schedule appointments, and coordinate meetings
• Handle confidential and sensitive information with the utmost discretion
• Prepare and edit correspondence, presentations, and reports
• Act as a liaison between executives 
• Organize and maintain digital and physical filing systems
• Coordinate travel arrangements and prepare detailed itineraries
• Take and distribute accurate meeting minutes
• Manage incoming calls, emails, and other communications efficiently
• Assist in planning and organizing company events and functions
• Provide administrative support to other departments as needed
• Implement and maintain office procedures and systems
• Monitor and order office supplies
• Greet and assist visitors to the executive office professionally
• Adapt to the local business culture while maintaining international standards of professionalism

• Proven experience as an Executive Secretary or in a similar role
• Exceptional organizational and time management skills
• Demonstrated ability to handle confidential information with discretion
• Strong interpersonal skills and ability to interact professionally with senior executives 
• Problem-solving skills and ability to work independently
• Flexibility to adapt to changing priorities and meet tight deadlines
• Knowledge of office management procedures and corporate communication protocols
• Experience in scheduling and calendar management
• Ability to multitask and prioritize effectively in a fast-paced environment