Executive Assistant to Chief Development Officer & Head of Accor Apartments & Realty

Accor is a global leader in hospitality, present in 110 countries with over 5,000 hotels and 10,000 restaurants and bars. We offer a wide range of experiences, from luxury to budget accommodations, as well as lifestyle brands, entertainment venues, private residences, and co-working spaces. With a passionate team of over 300,000 employees worldwide, our diverse portfolio is designed to meet the needs of every traveller. Our loyalty program, ALL - Accor Live Limitless, connects with more than 65 million members, making every stay more rewarding.

Your role will be to provide high-level administrative and strategic support our to Chief Development Officer & Head of Accor Apartments & Realty and the broader development team.  Naturally proactive, you will ensure seamless coordination and execution of their daily activities. As a trusted partner, you will be managing schedules, communications, and supporting on projects to optimize the executive's effectiveness.

Key Responsibilities:

Administration:

• Manage the Chief Development Officer & Head of Accor Apartments & Realty’s calendar and travel arrangements, ensuring efficiency across time zones
• Prepare agendas, take minutes, and organize meetings and conferences
• Maintain an efficient e-filing system and handle general office tasks
• Support the coordination of team projects and events

Communication:

• Manage calls, emails, and inquiries, acting as the Chief Development Officer & Head of Accor Apartments & Realty’s first point of contact
• Build and maintain relationships with internal and external stakeholders
• Prepare and send communications to properties and business units
• Ensure timely follow-up on action items

Financial Administration:

• Process invoices and expense claims (using Concur)
• Liaise with the finance team and other internal departments with regard to payments, recharging, approvals or enquiries

Event management:

• Plan and execute events: Coordinate all aspects of event planning, from concept development to post-event evaluation.
• Stakeholder collaboration: Work closely with clients, vendors, and internal teams to meet event objectives.
• Venue and supplier coordination: Source, negotiate, and manage contracts with venues, suppliers, and service providers.

Key Skills & Attributes:

• Proven experience supporting senior leadership
• Ability to work independently and take initiative in a dynamic and everchanging environment.
• Advanced Microsoft Office skills
• Ability to manage complex scheduling across time zones
• Excellent organizational, time management, and multitasking skills
• Strong interpersonal and communication skills
• Service-oriented with a keen eye for detail
• Flexibility to adapt to changing priorities and needs

Qualifications

• 5+ years of progressive executive support

Suitably experienced and qualified applicants who currently have full working rights in Australia will only be considered.

Candidate screening and interviews may be conducted prior to the closing date of the advertisement. Accor reserves the right to close applications for the position prior to the advertised date. We encourage you to submit your application as soon as possible.