Company Description
The FAENA Movement is a journey of art, culture, and community. Rooted in the soulful traditions of the South and elevated by imaginative design, our culture celebrates authentic hospitality and transformative experiences. We create spaces where dreams are brought to life—through bold ideas, meaningful collaboration, and a deep sense of purpose.
As we continue our expansion into the Kingdom of Saudi Arabia, Faena The Red Sea will mark a new chapter—visionary in spirit, exceptional in execution. We’re building more than a hotel; we’re shaping a world of beauty, wonder, and connection. If you’re driven by creativity, excellence, and a desire to be part of something extraordinary, we invite you to help bring this vision to life.
Job Description
The Executive Assistant provides high-level executive support that is essential to the leadership and daily operation of Faena The Red Sea. Acting as a trusted partner to the General Manager, the role ensures executive priorities, communications, and workflows are managed with precision, discretion, and purpose, enabling strong strategic focus across the destination.
Serving as a central point of coordination between hotel leadership, ownership, regional teams, and external stakeholders, the Executive Assistant supports seamless execution and alignment while upholding Faena’s standards of excellence, creativity, and professionalism.
Key Responsibilities:
- Act as the primary right hand to the General Manager, managing calendars, correspondence, priorities, and follow-ups with absolute precision
- Curate and oversee complex schedules including meetings, travel, site visits, and VIP engagements
- Serve as gatekeeper and time steward, ensuring focus on strategic priorities
- Represent the General Manager in internal and external communications with professionalism and brand alignment
- Liaise seamlessly with hotel leadership, ownership, regional teams, corporate offices, and external partners
- Prepare executive-level reports, presentations, briefings, and confidential correspondence
- Maintain meticulous records, contracts, and sensitive documentation with the highest level of discretion
- Coordinate and execute leadership meetings, forums, inspections, and special events
- Track action items, KPIs, and strategic initiatives across departments
- Support operational reviews, audits, and follow-up actions
- Act as a key point of contact in the GM’s absence for VIP guests and high-profile stakeholders
- Assist with budget tracking and expense reporting in collaboration with Finance
- Support special projects, brand initiatives, and leadership engagement activities
Qualifications
- 3–5 years’ experience as a Personal or Executive Assistant supporting senior leadership, ideally within luxury hospitality or a complex operational environment
- Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or a related field
- Proven ability to manage executive calendars, communications, and priorities with discretion and accuracy
- Strong written and verbal communication skills; fluent in English
- Highly organized, detail-oriented, and comfortable working in a fast-paced executive setting
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Professional, confident, and discreet when engaging with senior leaders, ownership, and external stakeholders
- Proactive, adaptable, and calm under pressure
