Engineering Coordinator

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Engineering Coordinator – Job Description

Department: Engineering

Job Purpose

To provide administrative and operational coordination support to the Engineering Department, ensuring the smooth operation of maintenance activities, timely completion of work orders, accurate documentation, and effective communication between Engineering and other hotel departments.

Key Responsibilities

1. Coordinate and follow up on all Engineering maintenance requests, work orders, and pending jobs to ensure timely completion.

2. Maintain and update the Preventive Planned Maintenance (PPM) schedule and ensure all activities are properly recorded.

3. Coordinate daily activities between Engineering technicians and other hotel departments.

4. Maintain accurate records of maintenance activities, equipment inspections, service reports, and completed work orders.

5. Follow up on maintenance requests related to guest rooms, public areas, kitchens, laundry, and other hotel facilities.

6. Assist the Chief Engineer in preparing departmental reports, checklists, schedules, and presentations.

7. Coordinate with suppliers and contractors regarding maintenance works, quotations, spare parts, and scheduled servicing.

8. Monitor Engineering inventory, tools, spare parts, and departmental supplies.

9. Prepare and follow up on purchase requests, purchase orders, invoices, and other purchasing documentation.

10. Maintain Engineering employees' attendance, overtime records, duty rosters, and payroll documentation.

11. Assist in monitoring energy and utility consumption and maintaining the related reports.

12. Ensure all Engineering documentation is properly organized and maintained.

13. Coordinate maintenance schedules and communicate updates to the concerned departments.

14. Ensure compliance with hotel safety standards, environmental practices, and departmental policies.

15. Perform any other duties assigned by the Chief Engineer or Director of Engineering.

Qualifications & Experience

• Diploma or relevant technical/administrative qualification is preferred.

• Previous experience in an administrative or coordination role, preferably within a hotel Engineering Department.

• Good knowledge of Microsoft Office applications (Word, Excel, and Outlook).

• Good organizational, communication, and follow-up skills.

• Ability to manage multiple tasks and meet deadlines.

• Good command of written and spoken English.

Competencies

• Organization and planning.

• Attention to detail.

• Effective communication.

• Teamwork and collaboration.

• Problem-solving.

• Initiative and accountability.

• Time management.

• Professionalism.

• Diploma or Bachelor's degree in Engineering, Business Administration, or a related field is preferred.

• Previous experience in an administrative or coordination role, preferably within a hotel Engineering Department.

• Basic knowledge of hotel engineering operations, maintenance procedures, and preventive maintenance systems.

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Good organizational, administrative, and time-management skills.

• Strong communication and coordination skills.

• Ability to maintain accurate records, prepare reports, and handle departmental documentation.

• Good command of written and spoken English.

• Ability to work independently and as part of a team.

• Attention to detail and ability to handle multiple priorities.