Cost Controller

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JOB OVERVIEW 

The Receiving Clerk is responsible for accurately receiving, inspecting, and recording all incoming goods and supplies. The role ensures that deliveries match purchase orders in terms of quantity, quality, and condition, while maintaining proper documentation and updating inventory records. It also involves identifying discrepancies, coordinating with suppliers and internal departments, and supporting effective stock control and smooth operational flow. 

DUTIES AND RESPONSIBILITIES 

• Receive all incoming goods, materials, and supplies from vendors and suppliers 

• Inspect deliveries to ensure items match purchase orders in quantity, quality, and specifications 

• Verify delivery documentation such as invoices, delivery notes, and purchase orders 

• Record all received items accurately into the inventory or procurement system 

• Report and document any damaged, missing, or incorrect items 

• Coordinate with purchasing and suppliers to resolve discrepancies or issues 

• Ensure proper labeling, tagging, and documentation of received stock 

• Assist in organizing and storing goods in designated storage areas or warehouses 

• Maintain accurate receiving logs and records for audit and tracking purposes 

• Follow up on pending or partial deliveries with suppliers 

• Ensure compliance with company policies and receiving procedures 

• Assist in stock counts and inventory reconciliation when required 

• Maintain cleanliness and order in the receiving area 

• Ensure proper handling of perishable or sensitive items (if applicable) 

• Support internal departments with supply requests and distribution coordination 

• Maintain safety standards during unloading and handling of goods 

• Assist in preparing reports related to receiving activities and inventory status 

• High school diploma or equivalent; diploma in logistics, supply chain, or business is an advantage 

• 1–3 years of experience in receiving, warehousing, inventory, or stores operations (preferably in hospitality or retail) 

• Basic understanding of inventory control and procurement processes 

• Familiarity with purchase orders, delivery notes, and stock documentation 

• Experience using inventory or ERP systems such as SAP, Oracle NetSuite, or similar systems is an advantage 

• Basic proficiency in Microsoft Excel for record keeping and reporting 

SKILLS 

• Strong attention to detail and accuracy 

• Good organizational and record-keeping skills 

• Basic numerical and counting skills 

• Ability to verify and inspect goods carefully 

• Communication skills for coordinating with suppliers and internal teams 

• Problem-solving skills to handle discrepancies and delivery issues 

• Time management and ability to handle multiple deliveries 

• Physical ability to handle loading/unloading tasks when required 

• Teamwork and cooperation skills 

• Integrity and honesty in handling goods and records 

• Knowledge of safety and warehouse procedures 

• Ability to work in a fast-paced environment and meet deadlines