Cluster Purchasing Coordinator & Inventory Controller

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▪ Responsible for all hotel purchases at the most economical and best quality as per ACCOR standards.

▪ Act effectively on Executive Chef’s Daily Market List.

▪ Work closely with the Executive Chef and Cost Controller to establish good purchase specification. 

▪ Report to the supplier immediately for any wrong delivery and return the goods at supplier’s expense. 

▪ Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.

▪ Liaise with the Human Resources Department for associate ticketing.

▪ Work closely with the Head Chef, F&B Cost Controller, Receiver and Storekeeper to enable smooth receiving of items ordered.

▪ Liaise with Department Heads for proper control of Direct Purchases.

▪ Maintain good relations with suppliers in order to understand the market better.

▪ Assist other departments with all purchase-related queries.

• Do all purchases for the hotel at the best possible price and quality as per ACCOR standards.

▪ Take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.

▪ Prepare L/C for goods imported directly.

▪ Make cheque requisition to the Accounting for Advance Payments.

▪ Make insurance claims for goods damaged or received short.

▪ Ensure that better prices are obtained.

▪ Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.

▪ Operate all equipment as per the operating guidelines.

▪ Obtain minimum of three quotations from the suppliers as per the hotel policy.

▪ Update the vendor’s list on current basis.

▪ Supply complete information to the General Manager/Financial Controller on current market trend

.▪ Maintain a file on Open Purchase Orders for follow-up and reconcile with Receiver’s file on Open Purchase Orders for any discrepancies.

▪ Attend the departmental communication meetings and training sessions and to operate in line with the instructions received.

▪ Advise the Management of market trend changes.

▪ Adhere to the hotel rules at all times.

▪ Perform related duties as assigned. 

• University graduate in Business Management or related course

.▪ At least 5 years experience in the same capacity preferrably in 4* or 5* Hotels

▪ Be aware of HACCP requirements and apply its principles at all times

.▪ Be punctual at work, and be responsible for a clean and tidy working area.

▪ Report any maintenance defects to an immediate supervisor or the engineering department.

▪ Have full knowledge of the hotel safety and emergency procedures, comply with statutory and legal requirements for fire, health and safety, hygiene, licensing and employment, be aware of all local customs.

▪ Support the hotel’s environmental projects.