Accounts Assistant

Key Responsibilities:

• Process and verify invoices from suppliers and vendors for accuracy and completeness.
• Schedule and prepare payments in accordance with hotel policies.
• Reconcile accounts payable transactions and resolve any discrepancies.
• Record and manage payments received from guests and clients.
• Prepare and issue invoices for services provided by the hotel.
• Monitor outstanding accounts, follow up on overdue payments, and handle collections as necessary.
• Post transactions and maintain accurate financial records in the general ledger.
• Assist with month-end and year-end closing procedures.
• Reconcile ledger accounts and resolve discrepancies.
• Reconcile daily cash and bank transactions.
• Investigate and resolve any discrepancies between bank statements and hotel records.
• Assist in preparing financial statements, reports, and summaries.
• Provide support for financial audits by preparing necessary documentation.
• Monitor and record hotel expenses, ensuring proper documentation and adherence to budgetary guidelines.
• Prepare expense reports and analyze variances as needed.
• Maintain organized records and filing systems for all financial documents.
• Provide administrative support to the finance team, including data entry and report generation.
• Adhere to hotel accounting policies and procedures.
• Ensure compliance with relevant financial regulations and standards.

• Associate’s degree in Accounting, Finance, or a related field; Bachelor’s degree preferred.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Strong analytical skills and attention to detail.
• Effective organizational and time-management abilities.
• Excellent communication skills and the ability to work collaboratively with other departments.