Maintenance Coordinator

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Scope of Position:

The Maintenance Coordinator is responsible for overseeing the daily maintenance operations, scheduling preventive maintenance, and coordinating repair activities to ensure smooth operations across all areas of the facility. This role involves communicating with the Maintenance Manager, contractors, and other departments to maintain an efficient and safe environment.                                 

Specific Responsibilities:

• Manages the administrative needs of the Maintenance department (attendance preparation, supplies order and payment processing, follow up of requests etc.)
• Ensures the daily tasks and projects of the team members are completed in a timely manner and relays the updates to the department concerned.
• Assists the Maintenance Manager in planning for the investment, project and replacement budget on a yearly basis.
• Handles the sustainability projects of the property and ensures compliance with the local government regulations
• Plan and schedule preventive maintenance for all facilities, equipment, and systems.
• Liaise with contractors and suppliers for repairs, services, and parts procurement.
• Track and manage the inventory of maintenance supplies, tools, and equipment.
• Order replacement parts and materials as necessary to ensure adequate stock levels.
• Maintain accurate records of equipment specifications and service histories.
• Ensure that all maintenance activities comply with company policies and safety regulations.
• Conduct safety checks and inspections of tools, equipment, and work areas.
• Assist in maintaining documentation for compliance with regulatory standards.
• Maintain accurate records of work orders, service requests, and completed tasks.
• Prepare reports on maintenance activities, costs, and inventory usage.
• Coordinate with the Maintenance Manager to ensure budget adherence.
• Act as a point of contact between the maintenance team and other departments.
• Provide updates on maintenance activities and timelines to relevant stakeholders.
• Address any urgent maintenance issues and prioritize work as needed.

• Matric
• A degree in Facility Management or Engineering would be an advantage