IT Executive @ IT

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Job Description

Department:     Information Technology

Designation:     IT Executive

Reports To:      Financial Controller / Executive nominated by the management on this behalf

Prime Function:

• Manage the implementation and maintenance of information systems, data processing systems and procedures for ibis, Pune that includes databases, network administration, applications programming, web design and user support systems.
• Interface and coordinate with external clients to meet IT objectives.
• Analyze user needs and establish procedures for the information systems.
• Any matter which may affect the interests of ACCOR should be brought to the attention of the Management.

 Key Responsibilities:

Information Systems Planning

• Ensure to evaluate user needs and system functionality.
• Ensure that all Software Licenses and laws are adhered to.
• Plan, direct and control all day-to-day information systems functions.
• Plan and approve equipment and software purchases related to systems (operating systems, related software, storage devices, etc.).

People Management

• Establish and maintain seamless co-ordination & co-operation with all departments of ibis, Pune to ensure maximum cooperation, productivity, morale and guest service.
• Develop and maintain effective relationships with all the departments.

• Respond to queries by resolving issues in a timely and efficient manner.

• Ensure that the team has been trained for all safety provisions.
• Ensure that all personnel are kept well informed of department’s objectives and policies.
• Motivate and develop team to ensure smooth functioning of the department and promote teamwork.

Financial Management

• Prepare operational reports and analyze new trends.
• Identify optimal, cost effective use of the resources and educate the team on the same.
• Determine fiscal and physical requirements for all the departments of ibis, Pune and prepare budgetary recommendations.
• Conduct periodic and annual inventory audits of the equipment & recommend replacement of equipment as required

Operational Management

• Direct and coordinate database management, network administration and user support services
• Liaise with external agencies and equipment manufacturers to ensure effective management of the department.
• Ensure the smooth running of all systems, printer, anti-virus software, and e-mail facilities.
• Ensure to approve and recommend technology equipment and software as per the requirements.
• To assign duties, inspect work, and investigate complaints regarding service and equipment and hence take corrective action.
• Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Managerial Qualities

• Leadership skills that utilize persuasion and motivation to attain organizational        goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;

• Ability to accept responsibility;
• Self confidence, motivation, drive and tenacity;
• Ability to enhance organizational performance;
• Ability to clearly delegate tasks and responsibilities;
• Ability to think strategically, inductively, and creatively;
• And the propensity to recognize and acknowledge other peoples’ ideas.

Key Contacts

Liaises with

Responsible for (as assigned)

General Manager

Financial Controller

All HOD’s

Occupational Health & Safety

Employee Responsibility

All employees to safeguard their health and safety, and the health and safety of others, in the workplace. 

Replacement and Temporary Mission:

This job description is not intended to be an exhaustive list of all responsibilities skill, effort or working condition associates with the position. It is only indicative and intended to provide a description of the principle elements essential for the performance of the job. All job descriptions are subject to change.

Hotel Head of Talent & Culture             Financial Controller                     Employee

Be ready and responsible for any job, which may be assigned by the Management.