Finance Manager

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By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.  

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Job Description

Scope and Objectives 

• Responsible for managing the Accounting Department staff and activities ensuring that all routines and reporting procedures are completed accurately and on a timely basis. 
• Review the final input into the general ledger from the various sources, to identify and reconcile the items affecting the balance sheet and to report on the financial results as required. 
• Assist and support the Hotel Financial Controller in maintaining control over income expenses, assets and liabilities of the Hotel. Liaise closely with other Department heads to ensure financial information is received/or distributed on a timely basis.

It is not the intent of this job description to cover all aspects of the position but to highlight the most important areas of responsibility.

Core Work Activities:

Main responsibilities

• Interact with department and Hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two-way communication.
• Attend the daily administration of the accounting office and identify and resolve problems in conjunction with respective members of staff.
• Liaise with other Department Heads regarding their performance against budget and provide them with information and training as required.
• Participate in the taking of all inventories and verification of extensions.
• Review and verify accounts payable input and output, accounts receivable posting and billing.
• Maintain cash control over receipts, house banks, bank account reconciliation and submitting required data to the Home Office.
• Maintain control over the accounting function, to include:
• Preparation and review of information to be posted to subsidiary and General Ledgers.
• Reconciliation of general Ledger account balances.
• Analysis of operating ledger accounts' balances.
• Closing ledgers and preparation of month end reports.
• Ensuring that all financial transactions are recorded in accordance with accepted accounting principles.
• Supervise and coordinate the month-end close to ensure timely compliance to reporting timetable.
• Sign (Supervise) cheques and ensure A/P has reviewed authority and coded correctly.
• Control (including monthly reconciliation) the replacement reserve account.
• Review the travel agency commission payments.
• Ensure that all inter-company accounts reconcile - both receivables and payable.  Include reservation license fees to USA and accruing SCI.
• Ensure that all Balance Sheet subsidiary ledgers reconcile to general Ledger and review of journals posted by income Auditor.
• Ensure that A/R maintains tight control over average age of debtors and if necessary instigate credit meetings.
• Together with Director Finance, monitor cash flow.
• Produce forecasts and assist in preparation of fiscal budgets and re-forecasts.
• Coordinate and prepare the Monthly Outlook / Forecast.
• Participate in the preparation of budgets, re-forecasts and strategic plans.
• Prepare cash flow forecasts / projections.
• Prepare and/or review daily, weekly and monthly reports in accordance with reporting calendars, ensuring that all reports for which the Financial Controller is responsible are submitted on a timely basis.
• Assist the Director of Finance in preparation of special analysis as may be requested by hotel Operations team members or Home Office personnel.
• Prepare management reports as required.
• Prepare any necessary project status summary and additions/disposals to owners' fixed asset schedule reports.
• Assist with F & B quarterly reports.
• Assist in monitoring of operating department's compliance to corporate and internal policies and procedures, and to implement new policies and procedures where necessary.
• Ensure that all corporate reporting requirements and code of ethics are adhered to.
• Together with Director Finance, monitor cash flow forecast.
• Ensuring correct taxes are being paid.
• Review tenants and lessees' leases and rent reports, maintaining both at current status and auditing their annual financial returns.
• Review hotel management contract to ensure compliance.
• Knowledge of computer system contingency plans.
• Deputize as the Director Finance as and when required.
• Accountable and expected to fully comply with the company's OSHMS (Occupational, Safety & Health Management System) policies, OSHMS procedures & operational work instructions and any other relevant legislation.

Management Competencies:

As a leader, you will be expected to demonstrate the specific behaviours listed below:

Leadership

Adaptability - Determines how change impacts self and others; displays flexibility in adjusting priorities; and communicates both the reasons for change and how it impacts the workplace.  

Communication - Customizes approach to conveying complex information and ideas to others in a convincing and engaging manner; appropriately interprets verbal and non-verbal behaviour; and models active listening to ensure understanding.

Problem Solving and Decision Making - Models and coaches others on breaking complex issues into manageable parts, identifying and evaluating alternatives and their implications before making decisions, and involving and gaining agreement from others when making key decisions.

Professional Demeanour - Exhibits behavioural styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values.

Managing Execution

Building and Contributing to Teams - Leads and participates as a member of a team to move the team toward the completion of common goals while fostering cohesion and collaboration among team members.

Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required.

Planning and Organizing - Gathers information and resources required to set a plan of action; prioritizes and arranges work requirements for self and/or others to accomplish goals and ensure work is completed.

Building Relationships

Co-worker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships.  

Customer Relationships - Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company’s service standards.

Global Mind-set - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential.

Generating Talent and Organizational Capability

Organizational Capability - Evaluates and adapts the structure of team assignments and work processes to best fit the needs and/or support the goals of an organizational unit.

Talent Management - Provides guidance and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives.

Learning and Applying Professional Expertise

Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others.

Business Acumen - Understands and utilizes business information to manage everyday operations and generate innovative solutions to approach team, business, and administrative challenges.

Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct and manage everyday business operations and generate innovative solutions to approach function-specific work challenges:

• Economics and Accounting - Knowledge of P&L statements, operating budgets, forecasting and scheduling, and the reporting of financial data.
• Auditing and Reconciliation - The ability to recognize, research, and resolve discrepancies in financial data, and create flow charts on main accounting and control cycles (A/R, AP, Cash) to facilitate understanding of key control points.
• General Finance and Accounting - The ability to perform bookkeeping procedures, proficiently use financial systems technology, and accurately complete general ledger entries; knowledge of database structures in order to obtain financial queries; establish Cash flow statements and cash flow forecast with a good understanding the financials flows and the working capital needs.
• Analysis - The ability to create and maintain spreadsheets as well as analyze and summarize financial data using appropriate financial software.
• Accounting Knowledge - Knowledge of general accounting principles and current company accounting policies and procedures.
• Accounting and Internal Control Knowledge - Knowledge of local Generally Accepted Accounting Principles, Accor International Policies, 
• Legal - Ability to read and understand basic contract elements, e.g. royalty fees, management agreement, terms, priorities and profit distribution.
• Auditing Skills - The ability to perform auditing procedures, including the ability to recognize, research, and resolve discrepancies in financial data.
• Payroll Systems - Knowledge of local payroll reporting and tax requirements, ability to effectively record wages/tax liabilities, and operate payroll software applications, including understanding the features and functions of the applications.
• Accounts Payable and Accounts Receivable - Knowledge of Accounts Payable and Accounts Receivable processes, including knowledge of sub ledger reconciliation and controls.

Basic Competencies - Fundamental competencies required for accomplishing basic work activities:

• Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).
• Mathematical Reasoning - Demonstrates ability to add, subtract, multiply, or divide quickly, correctly, and in a way that allows one to solve work-related issues.
• Oral Comprehension - Demonstrates ability to listen to and understand information and ideas presented through spoken words and sentences.
• Reading Comprehension - Demonstrates understanding of written sentences and paragraphs in work-related documents.
• Writing - Communicates effectively in writing as appropriate for the needs of the audience.

Profile

Knowledge and Experience

• Basic & local necessary food hygiene certificates
• Relevant culinary school or college diploma, preferred
• Minimum of 6 years relevant experience in similar culinary management position, preferably in similar operations style
• Strong working knowledge with computer, ms office, procurement & requisition module
• Knowledge of labour laws and visa requirements in Doha
• Good reading, writing and oral proficiency in English language
• Ability to speak other languages & basic understanding of local languages will be an advantage

Competencies

• Strong leadership & interpersonal skills with ability to communicate with all levels of employees 
• Service oriented with an eye for details, able to work well in stressful & high-pressure situations & take quick decisions 
• Ability to work effectively and contribute in a team
• Good presentation and influencing skills
• Multicultural awareness and able to work with people from diverse cultures
• Flexible and able to embrace and respond to change effectively
• Ability to work independently and has good initiative under dynamic environment
• Self-motivated, energetic, team player able to reflect on to his team
• Hungry to learn and apply in operation in order to grow