People & Culture Intern

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Scope of Position

Reporting to the People & Culture Manager, the People& Culture Graduate will support the People & Culture Department as an administrator by ensuring the provision of an integrated, comprehensive and Heartist orientated People & Culture Management service. The People & Culture Graduate contributes to the accomplishment of People & Culture practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, the recruitment and ongoing development of a superior workforce.

Responsibilities

Recruitment and Selection

• Assist with Recruitment and co-ordinate the selection process
• Advertise internally and externally and file copies of advertisement
• Develop and maintain relationship with employment agencies, universities, hotel schools and other recruitment sources
• Maintain recruitment records
• Coordinate Selection Process (Screening and Interviews with relevant parties)
• Conduct reference checking from a minimum of 2 previous employers of the preferred candidate
• Arrange External Background Checks on prospective employees
• Prepare Employee Action Forms (EAF) and Contracts of Employment
• Ensure that Recruitment policies and procedures are adhered to including compliance with Labour Legislation
• Conduct Exit Interviews to identify trends, retain competent staff and make recommendations where change is necessary
• Compiling of Appointment Notices
• Other duties as assigned

Employee Benefits

• Arrange annual staff presentation relating to Fund information and other seminars that would benefit staff well-being
• Arrange annual staff presentation/ personal sessions relating to scheme changes/increases for medical aid
• Other duties as assigned

HR Administration

• Administer timely personnel data updates, including salary, and ensure absolute data integrity
• Employee Personnel files audit
• Overseeing the day-to-day administration of the Talent & Culture office
• Effective recording and record keeping of recruitment and selection documents
• Understanding of performance management system
• Responsible for liaising with the IT Department on e-mail accounts for new Heartists as well as the termination and back up of these accounts on resignation/dismissal/transfer
• Follow - up on Performance Review Ratings
• Compilation of information relating to Affirmative Action Plan
• Responsible for the capturing and maintenance of HERO
• Other duties as assigned

• Minimum of Matric (grade 12) 
• Bachelor's degree holder
• Entry level with Human Resources background preferred
• Courses and Training: Prior attendance in courses and seminars in the field.
• Excellent in MS Office applications.
• Multi-tasking, Time Management, Detail Orientation Planning, and Organizing