Executive Assistant

Ennismore, the fastest-growing lifestyle and leisure hospitality company, is bringing the iconic Delano brand to the UAE for the first time. When Delano South Beach arrived on the Miami scene in 1995, it introduced an entirely fresh take on 5-star luxury and marked the inception of lifestyle hospitality. Delano was celebrated for its blend of timeless elegance, modern design, and vibrant energy; it became the social hub, bringing together the who’s who of the fashion and entertainment world. Guided by the same principles that propelled the original Delano to icon status, Delano Dubai will usher in a new era of sophisticated style and elevated service to the UAE.

Located on the pristine shores of Bluewaters Island, the Delano Dubai resort will boast an array of luxury rooms and suites, four exceptional culinary and mixology experiences, an ocean front swimming pool and a wellness studio. 

The Executive Assistant will be instrumental in the smooth operation of the Executive Office, providing essential support to the Chief Operating Officer. This role demands high-level analytical thinking, exceptional organizational abilities, and effective communication skills with both internal and external stakeholders.

Responsibilities

• Executive Support: Provide comprehensive support to the Chief Operating Officer by managing calendars, scheduling meetings, and arranging travel.
• Operations Management: Oversee daily operations including coordination with departments and stakeholders, managing office resources, optimizing workflows, and handling office systems, data administration, and filing.
• Financial Reporting: Generate and analyze financial reports, ensuring accuracy and timeliness.
• Office Management: Maintain an organized and efficient office environment, handle administrative tasks, and liaise with stakeholders.
• Communication: Serve as a primary contact for internal and external stakeholders, ensuring clear and professional communication.
• VIP Coordination: Manage VIP guest bookings and requests, ensuring a high standard of service.
• Confidentiality: Exercise discretion with confidential information related to the Executive Office.
• Team Spirit: Contribute positively to the team’s morale and maintain effective relationships with colleagues.
• Meetings & Briefings: Attend briefings, meetings, and training as required by the Executive Office.
• Ethical Conduct: Ensure all activities are conducted honestly and ethically, in compliance with local laws.
• Guest Feedback: Actively solicit and relay guest feedback to the Chief Operating Officer.
• Secretarial Duties: Perform all secretarial tasks as assigned by the Chief Operating Officer.

Experience/Certificates/Education

• Bachelor’s or Master’s degree.
• Minimum of 4 years’ experience as an Executive Assistant to C-Suite level.
• Experience with a wide range of administrative and executive support tasks.
• Prior experience in a luxury hotel environment preferred; good understanding of hotel operations is a plus.
• Fluent in English with strong written and verbal communication skills.
• Exceptional analytical and problem-solving skills.
• Strong organizational and time-management abilities.
• Proven ability to handle sensitive information with discretion.
• Proficient in Microsoft Office suite.
• This role is ideal for a highly organized, professional individual who can manage a range of responsibilities while maintaining a high standard of service and confidentiality.

Abilities/Key Competencies/Skills

• Strong leadership and interpersonal skills.
• Excellent communication abilities.
• High level of integrity and honesty.
• Ability to remain calm and respond swiftly in various situations.
• Results-oriented with attention to detail.
• Capable of multi-tasking and thriving in high-pressure environments.
• Team player and motivator.
• Self-starter with a professional appearance.
• Well-organized with collaborative spirit.

This role is ideal for a highly organized, professional individual who can manage a range of responsibilities while maintaining a high standard of service and confidentiality. 

We are dedicated to fostering your growth and success every step of the way. We understand the importance of providing you with the support, training, and leadership necessary to excel in your role. That's why we offer comprehensive training and development programs tailored to sharpen your skills and elevate your expertise in the luxury hospitality sector. Your journey with us is not just about achieving your goals but also about continuously refining your capabilities and making meaningful contributions to our shared success.