Finance Assistant

Fairmont St. Andrews encapsulates luxury and this experience begins and ends with our colleagues. Fairmont St Andrews is one of Scotland’s most iconic five-star luxury hotels and resorts in the home of golf.

Our 213-bedroom property is located on the outskirts of St Andrews, boasting two championship golf courses and award-winning spa and leisure facilities. With multiple food and beverage venues on site, including our two AA Rosette Restaurant, St Andrews Clubhouse & Grill - serving the finest Scottish steak and seafood, we are able to offer our guests a world class experience for dining and leisure activities, right here on property.

Within 20 minutes from Leuchars Railway station and 35 minutes from Dundee, we are an easy commute from numerous Scottish destinations.

We are seeking a diligent and experienced Finance Assistant to join our dedicated team here at Fairmont St Andrews who will be responsible for recording and compiling summaries of the financial transactions of the business for management purposes.

A little more about the role: 

• To ensure accuracy of invoicing prior to dispatch and sending out.
• To ensure that invoices are dispatched within 24 hours from time of guest departure (leisure/individual) and within 72 hours in case of functions.
• To maintain file of deposit invoices, as invoiced by inter departments, ensuring their timely execution and collection.
• To ensure all cash is allocated correctly, including deposit receipts.
• To allocate BACS payments in A/R weekly and reconcile.
• To make adjustments on the A/R system as necessary, ensuring that the adjustments are authorised by the Financial Controller.
• To ensure that credit notes processed into the A/R system are properly authorised by the Financial Controller.
• To undertake collections on the credit accounts in line with company credit policy, utilising telephone, and computerised statements and letters.  To ensure that all telephone collections are undertaken on a priority basis and that customer contact is recorded on the debt collection system.
• To ensure that invoice and payment queries are resolved quickly and efficiently within the designated timescales.
• To withdraw credit facilities in line with the company credit policy and in agreement with the sales teams and management.
• To ensure that Front Office In and Out ledgers are reviewed daily.
• To establish the highest level of communication, co-operation and goodwill with internal and external customers and ensure that all external queries are responded to within 24 hours.
• To carry out additional tasks as instructed by the Director and Assistant Director of Finance. 

• Experience in a similar role is essential 
• Must be eligible to live and work in the UK

• Competitive hourly rate + Commission
• Staff shuttle service to/from St Andrews
• Complimentary staff canteen
• 50% off dining in our Food and Beverage outlets
• Employee rates for Spa treatments and green fees
• Complimentary access to gym and pool services
• Growth opportunities
• On-the-job training
• Regular social events