Stock controller

Vivari is about excelling in every interaction and exceeding every expectation.

Vivari Hotel and Spa is a distinctively different destination that defies all expectations, offering discerning guests an integrated approach to complete wellness, from the tranquil setting to the rejuvenating therapies, to the beauty theatre. Rooted in the spirituality of Sanskrit mythology, Vivari is a soulful expression of holistic upliftment that promises to provide each guest with an entirely unforgettable experience.

Set within an exquisitely expansive, tranquil eco-estate in Mogale City, mere kilometres from the Cradle of Humankind, Vivari Hotel and Spa is a serene sanctuary that has been magnificently curated to deliver the most superior service, luxurious settings, aesthetic excellence and exceptional experiences. We pride ourselves on offering our guests leading aesthetic treatments in a most luxurious setting.

We are proud to pioneer an entirely new concept in the South African travel industry – medical tourism. We are driven to provide guests with an unparalleled experience in medical tourism, professional cosmetic surgery and unique hospitality services using a well-motivated and highly expert team and innovative medical technology. The hotel provides the perfect post-operative setting to rest, recover and reconnect.

We pride ourselves on our intuitive approach to our guests’ well-being, adopting a holistic approach to achieving a harmonious ambience and holistic wellness. The state-of-the-art spa, theatre and restaurant facilities immerse guests within a restful, sophisticated space to relax, work, feast and rejuvenate unlike any other.

Responsibilities:

• Consistently offers professional, engaging, and friendly service
• Prepare and assist in analyzing food and beverage costs on a monthly basis and recommend alternatives to improve costs
• Establish and maintain a database for food and beverage inventory stock including up-to-date pricing - Materials Control
• Ensure proper storage and issuance of all food and beverage items – Stores Procedures
• Establish and maintain a cost allocation transfer system for food and beverage supplies to the various departments - Materials Control
• Assist management in menu costing in order to establish menu item sale prices
• Prepare F&B reports as requested by management
• Prepare all hotel costs on a monthly basis – Journals
• Prepare all food & beverage costs per outlet on a monthly basis – Trading Summary
• Menu engineering reports as required
• Implement sound purchasing policies, systems and procedures in accordance with Company standards
• Ensure the efficient operation of the Purchasing Department in all aspects
• Establish contracts to ensure reduced pricing for all operating areas of the hotel
• Monitor vendors for quality, service and price through standard purchasing specifications
• Assist with Operating Capital Expenditure process (AFE)
• Receives and checks backup documentation for purchase requisitions generated by other departments/HOD
• Calls for quotations from various suppliers for any new items. A minimum of three independent genuine quotations must be obtained for purchases of more than R5000
• Ensure that all purchase order requests are properly completed and approved
• Ensures all approved orders are placed with the relevant suppliers – Store Items
• Ensures all approved orders for non-store items, direct expenses are sent to the relevant HOD/Departments
• Carries out regular market survey prices of all items and services for the hotel by keeping constant touch with the suppliers
• Follows up and ensures that goods are delivered in accordance with the purchase order and without any delay
• Responsible for making sure that the administrative procedures relating to the purchase of goods is followed
• Ensures that the suppliers follow the rules relating to hygiene of goods delivered
• Keeps all records in a way that they can be checked at any time for information or audit purposes
• Assist in monthly or quarterly inventories as needed
• Any other administrative duties within the department
• Perform any additional duties as assigned by the Director of Finance
• Oversee and manage all spa inventory, including products, supplies, and equipment.
• Monitor stock levels of medical supplies, beauty products, and equipment for Medisculpt/ Hospital.

Health & Safety:

• Notify your Manager of any reason you may not be capable of performing your tasks safely
• Participate in workplace consultation on matters pertaining to Workplace Health and Safety, as per the hotels agreed arrangements
• Comply with safe work practices by following Accor Health, Safety and Environment policies, including the use of safe manual handling techniques, safe use of hazardous chemicals and machinery, working at heights procedures, using protective clothing and safety equipment where available and necessary, maintaining a clean, tidy work environment, and any other safety practice promoted and required by the Hotel
• Ensure all equipment is kept in good working order and used only for the purpose for which it was intended
• Attend and actively participate in all WH&S training required of you by the Hotel
• Report any health or safety hazards, incidents and injuries to your Manager/Supervisor or Manager on Duty as soon as possible.  Hazards may include unsafe working conditions, equipment and machinery faults or damage, and other housekeeping or maintenance needs that may affect the safety or any person/s at the Hotel. Ensure that the appropriate documentation is completed correctly, such as the Injury / Incident Form
• Participate and contribute to the risk assessment process when requested by your Supervisor/Manager
• Work cohesively in conjunction with the hotel’s rehabilitation program, as required
• Maintain standards of hygiene for food handling and presentation as prescribed by council / legislative regulations
• Be fully conversant with departmental fire and evacuation procedures
• Ensure all equipment is kept in good working order and used only for the purpose for which it was intended. Report all broken or damaged departmental equipment to your supervisor and record on appropriate maintenance report form
• Contribute to cost control through energy conservation, correct storage of all materials and use of equipment per operating standards and manufacturers specifications

Responsibilities:

• Consistently offers professional, engaging, and friendly service
• Prepare and assist in analyzing food and beverage costs on a monthly basis and recommend alternatives to improve costs
• Establish and maintain a database for food and beverage inventory stock including up-to-date pricing - Materials Control
• Ensure proper storage and issuance of all food and beverage items – Stores Procedures
• Establish and maintain a cost allocation transfer system for food and beverage supplies to the various departments - Materials Control
• Assist management in menu costing in order to establish menu item sale prices
• Prepare F&B reports as requested by management
• Prepare all hotel costs on a monthly basis – Journals
• Prepare all food & beverage costs per outlet on a monthly basis – Trading Summary
• Menu engineering reports as required
• Implement sound purchasing policies, systems and procedures in accordance with Company standards
• Ensure the efficient operation of the Purchasing Department in all aspects
• Establish contracts to ensure reduced pricing for all operating areas of the hotel
• Monitor vendors for quality, service and price through standard purchasing specifications
• Assist with Operating Capital Expenditure process (AFE)
• Receives and checks backup documentation for purchase requisitions generated by other departments/HOD
• Calls for quotations from various suppliers for any new items. A minimum of three independent genuine quotations must be obtained for purchases of more than R5000
• Ensure that all purchase order requests are properly completed and approved
• Ensures all approved orders are placed with the relevant suppliers – Store Items
• Ensures all approved orders for non-store items, direct expenses are sent to the relevant HOD/Departments
• Carries out regular market survey prices of all items and services for the hotel by keeping constant touch with the suppliers
• Follows up and ensures that goods are delivered in accordance with the purchase order and without any delay
• Responsible for making sure that the administrative procedures relating to the purchase of goods is followed
• Ensures that the suppliers follow the rules relating to hygiene of goods delivered
• Keeps all records in a way that they can be checked at any time for information or audit purposes
• Assist in monthly or quarterly inventories as needed
• Any other administrative duties within the department
• Perform any additional duties as assigned by the Director of Finance
• Oversee and manage all spa inventory, including products, supplies, and equipment.
• Monitor stock levels of medical supplies, beauty products, and equipment for Medisculpt/ Hospital.

• Previous stock control experience.
• Flexibility within the role to cover all areas of the stock department functionality.
• Able to demonstrate a high level of detail.
• Able to manage own time to achieve daily targets efficiently and effectively.
• Team player who can also work on own initiative.
• In-depth knowledge of on-site systems.
• Excellent communication skills.
• Ability to work under pressure and to tight deadlines.
• Excellent investigative and problem-solving skills.
• Flexibility in approach to work and shift patterns.
• PC literate in MS Office including Word, Excel and Outlook
• Ability to work on Material Control is a must

• The above listed criteria identify the key areas of responsibility of the position and are not all-encompassing description of duties and tasks. The above criteria will be subject to ongoing review and adjustment
• The position required the employee to perform tasks in any area of the hotel as requested by Management from time to time
• Abide by Accor policy on EEO and Harassment in the workplace
• Ensure wherever possible that employees are provided with a workplace free of discrimination, harassment, and victimization
• The position required the employee to maintain a high standard of personal appearance and hygiene and ensure that uniforms meet with the Hotel’s requirements and in line with the desired image of the Hotel
• Ensure security and protection of Guests the belongings as best possible, report any items left behind by guest
• Be committed to the safety of Guests at all times and report any suspicious activity in the hotel to the Manager
• Practice Safety at all times including constant awareness of safety hazard
• Reports to work on time and according to posted schedule
• Agree to continuously improve and develop his/herself, by attending scheduled training courses as directed by Management and being committed to making the absolute most of the given opportunity
• Be committed to the highest level of service to the Hotel Guests, courtesy to fellow colleagues and a commitment to all environmental social and developmental training initiatives