Personal Assistant to General Manager - Rixos Baghdad

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Rixos Baghdad, a prestigious luxury hotel in Baghdad, Iraq, is seeking a highly organized and efficient Personal Assistant to support our General Manager. This role is crucial in ensuring the smooth operation of the General Manager's office and contributing to the overall success of our hotel.

• Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements
• Handle confidential correspondence, reports, and documents with utmost discretion
• Act as a liaison between the General Manager and other departments, guests, and external partners
• Prepare and organize materials for meetings, presentations, and events
• Coordinate and manage complex travel itineraries, including visa applications and accommodation bookings
• Assist in the preparation of reports, presentations, and other business documents
• Handle expense reports and manage office supplies for the General Manager's office
• Screen and prioritize incoming calls, emails, and visitors
• Organize and maintain filing systems, both digital and physical
• Assist with special projects and additional administrative tasks as needed

• Bachelor's degree in Business Administration, Hospitality Management, or related field preferred
• Minimum 3-5 years of experience as a personal assistant or executive assistant, preferably in the hospitality industry
• Excellent organizational and time management skills
• Strong verbal and written communication skills in both English and Arabic
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to handle confidential information with discretion
• Exceptional multi-tasking abilities and attention to detail
• Strong problem-solving skills and ability to work under pressure
• Experience in calendar management and travel arrangement
• Knowledge of hospitality industry practices and standards
• Familiarity with luxury hotel operations preferred
• Ability to work flexible hours, including evenings and weekends when required
• Professional demeanor and excellent interpersonal skills