Purchasing Manager

MAMA?

Founded in 2008 by Serge Trigano and his sons Jérémie and Benjamin (co-founders of Club Med), Mama Shelter is a creator of living spaces and a daily director!

These are atypical places, where everyone feels at home, places born of a blend of influences, freedoms, sensations and emotions. Each Mama tells the story of the city in which it is located, and all influences blend together. We offer our guests a joyful atmosphere and exceptional service at an affordable price. 

More than just rooms and restaurants, Mama Shelter is a dynamic, a vibe: they are true urban refuges, not only aesthetically pleasing and modern but also popular, welcoming and sexy.

Whatever your role, we're all here to make the customer experience as unforgettable as possible. 

Our mission: to bring little moments of happiness to people.

Our growth has enabled us to offer our teams great career paths through internal development and international mobility, and it's not a question of diplomas or years of experience.

Mama Shelter is part of Ennismore, a creative hotel group rooted in cultures and destinations, with a global portfolio of brands. Ennismore is a joint venture with Accor, founded in 2021.

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Our commitment to diversity and inclusion: 

Mama is an inclusive company, and our ambition is to recruit and promote diverse talent. 

🌟 THE MISSION

You’re the person who makes sure Mama has exactly what she needs, when she needs it — from guest supplies and housekeeping essentials to F&B products and everything in between. 📦✨

As our Purchasing Manager, you’ll keep the operation moving, balancing quality, availability and cost while building strong supplier relationships and making smart commercial decisions.

You don’t just buy things — you make sure Mama gets great value without compromising the experience.

HERE’S WHAT YOU’LL BE RESPONSIBLE FOR

🛒 Purchasing Champion

• Lead the day-to-day purchasing function across the hotel.
• Source and purchase goods and services in line with operational requirements, quality standards and approved specifications.
• Ensure all purchases are made in accordance with company policies and procedures.

💰 Cost & Commercial Controller

• Negotiate pricing, payment terms and commercial agreements with suppliers.
• Monitor purchasing costs and identify opportunities to improve value and efficiency.
• Support budget management and ensure purchasing remains aligned with financial targets.

🤝 Supplier Relationship Builder

• Develop and maintain strong relationships with local and international suppliers.
• Evaluate supplier performance, quality, pricing, reliability and service levels.
• Source alternative suppliers where required to maintain competitiveness and business continuity.

📦 Inventory & Stock Expert

• Work closely with Finance, Stores, F&B, Housekeeping and other departments to maintain appropriate stock levels.
• Monitor stock movement, consumption and purchasing patterns.
• Help minimise wastage, overstocking and unnecessary expenditure.

⚡ Operations Partner

• Ensure goods are ordered and delivered in line with operational requirements.
• Work closely with Stores and relevant departments to resolve delivery, quality or quantity discrepancies.
• Support the hotel in maintaining continuity of supply, particularly during busy periods and pre-opening.

📋 Systems, Compliance & Controls

• Ensure purchasing documentation, approvals and records are accurate and up to date.
• Maintain compliance with procurement policies, audit requirements and internal controls.
• Support regular supplier reviews, price comparisons and purchasing analysis.

🏗️ Pre-Opening Champion

• Support the pre-opening procurement plan, including OS&E, operational supplies, uniforms, amenities and other hotel requirements.
• Coordinate closely with Finance, Operations and suppliers to ensure purchasing timelines are aligned with the opening plan.

MADE FOR YOU… ONLY IF ✨

• You have solid purchasing/procurement experience within hospitality, ideally in a hotel environment.
• You understand the pace and complexity of hotel operations and know that timing matters.
• You’re commercially minded, organised and confident negotiating with suppliers.
• You have strong knowledge of purchasing systems, inventory controls and procurement processes.
• You’re comfortable managing multiple priorities and working with different departments.
• You have strong attention to detail without losing sight of the bigger picture.
• You communicate confidently and build effective supplier and internal relationships.
• You’re proactive, solutions-focused and comfortable challenging costs and finding better ways of working.

YOUR LITTLE EXTRAS 🎯

• Pre-opening experience? Big plus 🏗️✨
• Experience within a lifestyle, luxury or design-led hotel.
• Strong knowledge of local suppliers and the UAE hospitality market.
• Experience purchasing across both Rooms and F&B.
• You’re commercially sharp but know that relationships matter too.
• You bring Mama energy — resourceful, curious, bold and always looking for a smarter way to make things happen. 🎶🔥

WORK AUTHORISATION 🌍

• Applicants must already hold valid work rights/work authorisation for South Africa. Visa sponsorship is not available for this position. Candidates must be legally eligible to work in the country where the role is based.

Next, we're sure you know the tune 🎶:

• First melody: “At Mama, no AI! We review your application in person and take the time to understand your background. 🎧
• First verse: We organise an initial telephone interview with our People & Culture Team to see if your application fits in with our rhythm. 🤳
• Chorus: Once you've passed the phone interview, we'll arrange a remote meeting 💻 or a meeting at Mama 🤝 to meet the Gang! 
• Last verse: Naturally, you'll receive a response from us within two to three weeks at the latest, whether it's a ✔️ or a ✖️.