Accounts Coordinator

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▪ Responsible for all hotel purchases at the most economical and best quality as per ACCOR standards.

▪ Act effectively on Executive Chef’s Daily Market List.

▪ Work closely with the Executive Chef and Cost Controller to establish good purchase specification. 

▪ Report to the supplier immediately for any wrong delivery and return the goods at supplier’s expense. 

▪ Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.

▪ Liaise with the Human Resources Department for associate ticketing.

▪ Work closely with the Head Chef, F&B Cost Controller, Receiver and Storekeeper to enable smooth receiving of items ordered.

▪ Liaise with Department Heads for proper control of Direct Purchases.

▪ Maintain good relations with suppliers in order to understand the market better.

▪ Assist other departments with all purchase-related queries.

• Do all purchases for the hotel at the best possible price and quality as per ACCOR standards.

▪ Take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.

▪ Prepare L/C for goods imported directly.

▪ Make cheque requisition to the Accounting for Advance Payments.

▪ Make insurance claims for goods damaged or received short.

▪ Ensure that better prices are obtained.

▪ Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.

▪ Operate all equipment as per the operating guidelines.

▪ Obtain minimum of three quotations from the suppliers as per the hotel policy.

• Ensures that the workplace remains clean and tidy and safety of consumable goods by always respecting HACCP regulations

• Respects the instructions and safety guidelines for the equipment used

• Respect the hotels commitment to the "Environment Charter" (saving energy, recycling, sorting waste etc)

• Ensures that health, hygiene and safety regulations are complied with and applied in the departments in compliance with HACCP standards and procedures

▪ Conduct Market Survey at regular intervals to keep pace with the latest trends in the market.

▪ Make regular Market Survey for new suppliers and new products.

▪ Be aware of any activities/events operating within the hotel in order to promote and maximize sales.

▪ Update the vendor’s list on current basis.

▪ Supply complete information to the General Manager/Financial Controller on current market trend.▪

Maintain a file on Open Purchase Orders for follow-up and reconcile with Receiver’s file on Open Purchase Orders for any discrepancies.

▪ Attend the departmental communication meetings and training sessions and to operate in line with the instructions received.

▪ Advise the Management of market trend changes.

▪ Adhere to the hotel rules at all times.

▪ Perform related duties as assigned.