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  1. Tiempo completo
  2. Permanente
  3. RIXOS
  4. Administración & Soporte

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RIXOS RIXOS JEDDAH OBHUR, Jeddah, Saudi Arabia

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REF39514A

Executive Secretary

Region

Luxury & Lifestyle

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Company Description

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. 

Billed as ‘the first luxurious integrated resort in Jeddah’, Rixos Obhur Jeddah will meet the increasing demand for luxurious hospitality paired with high-quality leisure activities in the area. The resort will host guests in 250 residential units, including 176 rooms and 74 villas, as well as a fine-dining restaurant, two specialty beach restaurants and a lounge bar. Among its many highlights will be an exclusive private beach. Other amenities are to include a central ballroom for events, meeting rooms, a fitness center, a spa, kids and teens clubs, and several swimming pools. All of this will be set amid green landscaping, golden beaches and a port.


Job Description

  • Excellent knowledge of dealing with MS Office applications.
  • Establishment of proper business correspondence, memoranda, reports and forms, including those of confidential nature.
  • Maintaining a filing system for diverse data, memorandums and correspondence:
  • Establishment of minutes of meetings and transcribes dictation from GM.
  • Answering and channelling phone calls, arranging and reminding appointments for GM.
  • Receives and screens office callers and visitors schedules and sets up appointments.
  • Receives, opens, sorts all incoming mail; dispatches outgoing mail.
  • Sees to proper handling, use and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and RGM’s office.
  • Performs duties common to all Department Heads and other duties as may be assigned.
  • Administers the distribution, filing and necessary information flow of the Duty Manager Reports.
  • Establishes in co-ordination with the Hotel/General Manager the monthly planning of the Department Heads duties.
  • Administers the gathering of necessary data in order to establish weekly attendance forecast for Department Heads; working days and day’s off for GM’s overview.
  • Does necessary corrections if needed and informs the GM on changes.
  • In-house Guest Letter to be established on regular basis together with Rooms Division / F&B Manager.
  • Diverse lay-outs which goes in front of the guest.
  • Makes sure that all memos are channelled through GM office in order to check the “copies to” and to inform the necessary departments if not already made.
  • Keeps trace for daily briefings, follow-up and important information; to be prepared for the GM.
  • Makes on a regular basis proposals to General Manager about new ideas, internal problems, etc.
  • In absence of the General Manager, establishes in form of short notes daily reports about major happenings in the hotel for GM information.
  • Regarding the proper information flow executive secertary is familiar with the organisation chart of the hotel and the relevant flow of information.
  • Is familiar with all related company Corp. Design (CD) matters (frames, fonts, logos, etc).
  • He/she is familiar with all related company documentation and especially with the relevant Operational Standards Manual for his/her field of responsibility.
  • Other duties as assigned.
  • Perform duties in a manner that respects Rixos Hotels which are Trust, Relationship, Entrepreneurship and Drive.

Qualifications

  • Minimum of 1-2 years of experience in a similar capacity.
  • Strong organizational and administrative ability.
  • Strong knowledge of Microsoft Office 365

Additional Information

What we offer....

  • An innovative and fast-growing international group, committed not only to building new hotels, but to creating a global brand.
  • The opportunity to challenge the norm and work in a creative and rewarding environment.
  • Member of a team that is passionate about creating great hotel experiences and building a portfolio of brands.
  • Great discounts on the entire Ennismore family.
  • Many opportunities to progress and change as part of a global family of brands.
  • Regular team meetings, from our team cups to our annual parties (quite special!): we know how to have fun!

An annual calendar of diversity and inclusion events that gives you opportunities to learn, celebrate, and make a positive impact. opportunities to progress and grow in a diverse and global family of brands.

La diversité et l’inclusion pour Accor, c’est accueillir chacun et chacune dans le respect de ses différences en donnant la priorité aux seules qualités et compétences. Notre ambition est de développer l’emploi, mieux accueillir, offrir d’excellentes conditions de travail et  favoriser l’évolution de l’ensemble des collaborateurs et notamment des personnes en situation de handicap. N’hésitez pas à nous faire part de vos éventuels besoins spécifiques afin que nous puissions les prendre en considération lors de votre processus de recrutement.

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