Talent & Culture Intern

Scope of the Position

Reporting to the Talent & Culture Manager, the Talent & Culture Intern will support the Talent & Culture Department by ensuring the provision of an integrated, comprehensive and Heartist orientated Talent & Culture Management service. The Talent & Culture Intern contributes to the accomplishment of Talent & Culture practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, recruitment and ongoing development of a superior workforce.

Responsibilities:

Recruitment and Selection

• Undertake Recruitment and co-ordinate the selection process
• Advertise internally and externally and file copies of advertisement
• Develop and maintain relationship with employment agencies, universities, hotel schools and other recruitment sources
• Maintain recruitment records
• Coordinate Selection Process (Screening and Interviews with relevant parties)
• Conduct reference checking from a minimum of 2 previous employers of the preferred candidate
• Arrange External Background Checks on prospective employees
• Prepare Employee Action Forms (EAF) and Contracts of Employment
• Ensure that Recruitment policies and procedures are adhered to including compliance with Labour Legislation
• Conduct Exit Interviews to identify trends, retain competent staff and make recommendations where change is necessary
• Assist with the recruitment process on Smart Recruiters
• Upload relevant vacancies on Accor Careers Platform
• Updating of job descriptions
• Compiling of Appointment Notices
• Other duties as assigned

Employee Benefits

• Arrange annual staff presentation relating to Fund information and other seminars that would benefit staff well-being
• Arrange annual staff presentation/ personal sessions relating to scheme changes/increases for medical aid
• Other duties as assigned

HR Administration

• Administer timely personnel data updates, including salary, and ensure absolute data integrity
• Employee Personnel files audit
• Overseeing the day-to-day administration of the Talent & Culture office
• Effective recording and record keeping of recruitment and selection documents
• Understanding of performance management system
• Responsible for liaising with the IT Department on e-mail accounts for new Heartists as well as the termination and back up of these accounts on resignation/dismissal/transfer 
• Follow - up on Performance Review Ratings
• Compilation of information relating to Affirmative Action Plan
• Responsible for the capturing and maintenance of ACCOR INES
• Other duties as assigned

Industrial Relations

• Minutes of Disciplinary Hearings
• Other duties as assigned

HR Reporting

• Assist with Quarterly Talent Connect report
• Assist with Monthly Metrics Report
• Assist with Monthly Vacation report
• Assist with Annual AA Report
• Other reports as assigned

Other T&C Duties

• Plan and Coordinate Heartist Events
• Oversee the Heartist Canteen with the Culinary Team ensuring the facility is well kept and that food quality is good
• Assist the Talent & Culture Manager Champion Planet 21 Programme
• Assist the Talent & Culture Manager Champion Online Learning Programmes via ACCOR Academy
• Assist with any training interventions

• Matric
• Human Resources Diploma/Degree would be an advantage