Purchasing Manager

Reporting to the Financial Manager, responsibilities and essential job functions include but are not limited to the following:

• Consistently offering professional, engaging and friendly service.
• Must maintain good relationships with all departments to promote effective purchasing.
• To take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
• To work closely with the Executive Chef and F&B Controller to establish a good purchase specification.
• To report to the supplier immediately for any wrong delivery and return the goods at supplier’s expense.
• To update the vendor’s list on current basis.
• To advise the Management of market trend changes.
• To conduct Market Survey at regular intervals to keep pace with the latest trends in the market.
• To ensure that better prices are obtained.
• To maintain good relations with suppliers in order to understand the market better.
• To make regular Market Survey for new suppliers and new products.
• To suggest means and ways of reducing costs without affecting the quality and standard of the hotel.
• Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
• Ensure that all items received by the hotel are properly documented in accordance with Pullman purchasing and receiving procedures.
• Generate purchase orders (or equivalent) and obtain authorization from the Controller and General Manager prior to processing these orders.
• Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.
• Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
• Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.
• Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
• Take appropriate personnel related action (i.e., hire, commend, discipline, evaluate, etc.,) with Purchasing staff as required.
• Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
• Supervise, train and motivate Purchasing department employees and thoroughly understand all of their duties and responsibilities.

• Degree in Purchasing Management, Supply Chain Management or a related field is advantageous