- Integral
- Permanente
- ACCOR
- Administração e Suporte
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Sofitel Singapore City Centre, Singapore
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REF23111K
Personal Assistant
Region
Luxury & Lifestyle
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Sofitel Singapore City Centre, an iconic hotel which opens in October 2017 will form part of a mixed-use development at Tanjong Pagar Centre, a multi-billion dollar development, which will become Singapore’s tallest building at 290 meters set around landscaped parkland and direct MRT station access.
The 223-room Sofitel Singapore City Centre will offer chic designed rooms, 4 Food and Beverage options, a ballroom, and several meeting rooms, fitness and pool facilities.
- Open and sort all incoming correspondence for attention of GM, source information as necessary to enable a prompt and accurate response.
- Screen telephone calls in a pleasant and courteous manner providing information, taking messages or directing calls directly through to GM as appropriate
- Coordinate the activities of the GM through efficient diary management.
- Maintain a logical and up-to-date filing system and archive directory.
- Facilitate the smooth running of the department through adequate supply of materials and equipment.
- Organise travel itineraries for the GM and other Management staff, following Hotel procedures.
- Organise travel and itineraries for the Hotel Management, business associates and visiting guests, following Hotel procedures.
- Submit expense claim forms for GM, following Hotel procedures.
- Ensure that all invoices passed through to GM for signing are backed up with the correct documentation.
- Ensure that all administration and travel invoices for signing are backed up with the correct documentation
- Handle petty cash for the GM
- Attend, for the purpose of taking minutes, and/or organise meetings as required by the GM
- Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate.
- Maximise on the effectiveness of internal/routine meetings by briefing the AGM prior to meetings in relation to key agenda points.
- Coordinate the hotel capital expenditure documentation for the GM.
- Collate Weekly / Monthly operating reports
- Assist the GM with adhoc project management as requested by the GM
- Investigate / alert the GM to concerns in reports as appropriate.
- Compile statistical reports as requested by the GM
- Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel.
- Any other reasonable request within your range of competence as required by your Manager.
- Previous experience in a similar role, Hotel environment preferred;
- Demonstrated administration experience, Human Resources essential;
- Tertiary Qualifications in Administration or Hospitality, preferred
- The ability to work autonomously and as part of a team.
- Excellent negotiation skills.
- High attention to detail and excellent Microsoft application skills.
- Ability to build rapport with internal and external stakeholders
- The ability to project a professional image at all times through personal presentation / interpersonal skills.
- The ability to work outside of normal business hours, when required
- Excellent numeracy, verbal and written communication skills.
- Has the ability and willingness to undertake further development.
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