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Sofitel Singapore City Centre, Singapore

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REF23111K

Personal Assistant

Region

Luxury & Lifestyle


Company Description

Sofitel Singapore City Centre, an iconic hotel which opens in October 2017 will form part of a mixed-use development at Tanjong Pagar Centre, a multi-billion dollar development, which will become Singapore’s tallest building at 290 meters set around landscaped parkland and direct MRT station access.

The 223-room Sofitel Singapore City Centre will offer chic designed rooms, 4 Food and Beverage options, a ballroom, and several meeting rooms, fitness and pool facilities.


Job Description

  • Open and sort all incoming correspondence for attention of GM, source information as necessary to enable a prompt and accurate response.
  • Screen telephone calls in a pleasant and courteous manner providing information, taking messages or directing calls directly through to GM as appropriate
  • Coordinate the activities of the GM through efficient diary management.
  • Maintain a logical and up-to-date filing system and archive directory.
  • Facilitate the smooth running of the department through adequate supply of materials and equipment.
  • Organise travel itineraries for the GM and other Management staff, following Hotel procedures.
  • Organise travel and itineraries for the Hotel Management, business associates and visiting guests, following Hotel procedures.
  • Submit expense claim forms for GM, following Hotel procedures.
  • Ensure that all invoices passed through to GM for signing are backed up with the correct documentation.
  • Ensure that all administration and travel invoices for signing are backed up with the correct documentation
  • Handle petty cash for the GM
  • Attend, for the purpose of taking minutes, and/or organise meetings as required by the GM
  • Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate.
  • Maximise on the effectiveness of internal/routine meetings by briefing the AGM prior to meetings in relation to key agenda points.
  • Coordinate the hotel capital expenditure documentation for the GM.
  • Collate Weekly / Monthly operating reports
  • Assist the GM with adhoc project management as requested by the GM
  • Investigate / alert the GM to concerns in reports as appropriate.
  • Compile statistical reports as requested by the GM
  • Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel.
  • Any other reasonable request within your range of competence as required by your Manager.

Qualifications

  • Previous experience in a similar role, Hotel environment preferred;
  • Demonstrated administration experience, Human Resources essential;
  • Tertiary Qualifications in Administration or Hospitality, preferred
  • The ability to work autonomously and as part of a team.
  • Excellent negotiation skills.
  • High attention to detail and excellent Microsoft application skills.
  • Ability to build rapport with internal and external stakeholders
  • The ability to project a professional image at all times through personal presentation / interpersonal skills.
  • The ability to work outside of normal business hours, when required
  • Excellent numeracy, verbal and written communication skills.
  • Has the ability and willingness to undertake further development.

Diversidade & Inclusão para a Accor significa acolher cada um e respeitar suas diferenças, priorizando apenas qualidades e habilidades na ampliação de oportunidades de emprego e desenvolvimento. Nossa ambição é proporcionar emprego com propósito, e uma cultura acolhedora, excelentes condições de trabalho e promover o desenvolvimento de todas as pessoas, incluindo as pessoas com deficiência. Não hesite em nos informar de quaisquer necessidades específicas que possa ter para que possamos levá-las em consideração.

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