Events Executive

Fairmont Hotels & Resorts is where the intimate equally coexists with the infinite – an unrivaled portfolio of more than 90 extraordinary hotels where grand moments of life, heartfelt pleasures and personal milestones are celebrated and remembered long after any visit. Since 1907, Fairmont has created magnificent, meaningful and unforgettable hotels, rich with character and deeply connected to the history, culture and community of its destinations – places such as The Plaza in New York City, The Savoy in London, Fairmont San Francisco, Fairmont Banff Springs in Canada, Fairmont Peace Hotel in Shanghai, and Fairmont The Palm in Dubai. Famous for its engaging service, awe-inspiring public spaces, locally inspired cuisine, and iconic bars and lounges, Fairmont also takes great pride in its pioneering approach to hospitality and leadership in sustainability and responsible tourism practices. Fairmont is part of Accor, a world leading hospitality group counting over 5,400 properties throughout more than 110 countries, and a participating brand in ALL - Accor Live Limitless – a lifestyle loyalty program providing access to a wide variety of rewards, services and experiences.   

We are seeking a highly organized and dynamic Events Executive to join our team. The successful candidate will be responsible for managing and executing a variety of events, from corporate conferences to social gatherings, ensuring all aspects of event planning, coordination, and delivery are seamless. The Events Executive will work closely with clients, vendors, and internal teams to create memorable and successful experiences.

Key Responsibilities

• Event Planning & Coordination:

  • Plan, organize, and execute events from concept to completion, ensuring all details are considered.
  • Develop event timelines, checklists, and budgets.
  • Liaise with clients to understand their event objectives and expectations.
  • Coordinate with internal teams, suppliers, and vendors to ensure successful event delivery.

• Vendor & Supplier Management:

  • Source and negotiate with vendors (e.g., venues, caterers, AV providers) to secure the best prices and services.
  • Ensure the timely delivery of goods and services for each event.
  • Manage contracts and agreements with vendors.

• On-Site Event Execution:

  • Oversee event setup, including stage, AV equipment, signage, decorations, and catering.
  • Supervise event staff and volunteers, ensuring smooth operations.
  • Resolve any issues or challenges that arise during events, ensuring client satisfaction.

• Marketing & Promotion:

  • Assist with event marketing strategies and promotional activities, including social media, email campaigns, and print collateral.
  • Support the creation of event invitations, programs, and other promotional materials.

• Education: Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field.
• Experience: Minimum of 2-3 years of experience in event planning, coordination, or management.
• Event Planning Skills: Strong ability to conceptualize, plan, and execute a variety of events including conferences, seminars, corporate events, and social gatherings.
• Project Management: Excellent organizational and time management skills, with the ability to handle multiple events simultaneously.
• Budgeting & Cost Management: Experience in budgeting, cost control, and vendor negotiation to ensure events are executed within budget.
• Communication Skills: Strong verbal and written communication skills to interact with clients, vendors, and stakeholders effectively.

Our commitment to Diversity & Inclusion:

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.