Assistant Purchasing Manager

Fairmont Hotels & Resorts is where the intimate equally coexists with the infinite – an unrivaled portfolio of more than 90 extraordinary hotels where grand moments of life, heartfelt pleasures and personal milestones are celebrated and remembered long after any visit. Since 1907, Fairmont has created magnificent, meaningful and unforgettable hotels, rich with character and deeply connected to the history, culture and community of its destinations – places such as The Plaza in New York City, The Savoy in London, Fairmont San Francisco, Fairmont Banff Springs in Canada, Fairmont Peace Hotel in Shanghai, and Fairmont The Palm in Dubai. Famous for its engaging service, awe-inspiring public spaces, locally inspired cuisine, and iconic bars and lounges, Fairmont also takes great pride in its pioneering approach to hospitality and leadership in sustainability and responsible tourism practices. Fairmont is part of Accor, a world leading hospitality group counting over 5,400 properties throughout more than 110 countries, and a participating brand in ALL - Accor Live Limitless – a lifestyle loyalty program providing access to a wide variety of rewards, services and experiences.   

• Manage the inventory and warehousing activities by effectively forecasting material demands, stock levels, re-order points and resources capacity ensuring product availability.
• Build and develop relationships with key suppliers and customers; internal, local, and overseas while ensuring they are compliant in all areas as specified by company policies & procedures.
• Manage the receiving details and implement corrective actions for dispute resolution.
• Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Ensure continuous improvement of processes through team collaboration and technology implementation resulting in improved service levels and reductions in total costs.
• Perform other duties and/or special projects as assigned by immediate supervisor.
• Assists with the monthly/quarterly/annual inventories.
• The Purchaser ensures that Department Managers are informed daily (at the morning meeting) of the goods expected to arrive.
• The efficiency of the Purchasing Department and Stores is to be maintained and improved.
• Is responsible for all matters related to the maintaining of delivery schedules. Informs, on daily basis, the departments as to the items due to arrive.
• Manage purchasing department lifecycle.
• Other duties as required

PERSONAL ATTRIBUTES

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have commitment to follow all local and corporate policies and procedures.
• Must be willing to accept assignments on as need basis, in order to promote teamwork.
• Must have a high degree of processional integrity and confidentiality, and work in a safe, prudent and organized manner.
• Strong communication skills.
• Able to multi-task and prioritize in a fast-paced environment.
• Good written and verbal communication skills in English.
• Ability to move and handle merchandise throughout the Hotel

QUALIFICATIONS

• Diploma/Degree in Hotel Management and/or Accounting or equivalent.
• Hands on Experience with Purchasing Software, especially Fidelio Material Controls
• Excellent knowledge of Microsoft Office mainly EXCEL

EXPERIENCE

• Minimum of 2 years’ proven work experience in procurement environment with at least 1 year experience in the similar capacity in a hotel

Our commitment to Diversity & Inclusion:

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.