- Full-Time
- Permanent
- Executive & Hotel Management
- Accor
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ibis Singapore on Bencoolen, Singapore, SG
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REF30452A
Executive Secretary
Region
MEA SPAC
"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.
Responsibilities:
- Ensure that the day-to-day administrative needs of the department are fulfilled.
- Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
- Keep confidential information CONFIDENTIAL.
- Responsible for rendering secretarial and clerical services for the General Manager as required.
- To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
- To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from the General Manager, etc.
- To prepare correspondence such as faxes, letters, memos, etc as assigned with a coding system for tracking.
- Manage the General Manager Diary, ensuring it allows for an effective day (not to many diary appoints in one day, not to put larger Department Head meetings or Rooms Division
- meetings in one day back to back etc.). This is to allow the General Manager time to clear work without interruption.
- To open and dispatch mail that relates to the department.
- To maintain office supplies stock.
- To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.
- Bachelor’s Degree or Diploma in Hospitality Management
- Minimum 4 years of secretarial experience with at least 4 years serving the senior management level
- Excellent reading, writing, and oral proficiency in English language
- Good working knowledge of MS Excel, Word, & PowerPoint
- Good communication and customer contact skills
- Service-oriented with an eye for details
- Ability to work effectively and contribute to a team
- Self-motivated and energetic
- Well-presented and professionally groomed at all times.
Meet Florian, the General Manager in Switzerland
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
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