Store Associate @ibis Mumbai Vikhroli

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Prime Function:

• Assist the Purchase Manager to maintain optimum stock levels.
• To ensure that all goods are stored correctly, in terms of temperature and shelf life.
• To ensure that all goods are made against requisitions and that nom items leave the storeroom without the appropriate documentation or signature.
• Ensure HACCP procedures are followed and clear records are kept at all times.
• Responsible for the overall maintenance of the Stores.
• Any matter which may effect the interests of ACCOR should be brought to the attention of the Management.
• Facilitates the functioning of and / or oversees the functioning of Finance department.

Key Responsibilities:

People Management

• Establish and maintain seamless co-ordination & co-operation with all departments of ibis Pune to ensure maximum cooperation, productivity, morale and guest service.
• Provide effective support to the team to enable them to provide effective and efficient services.
• Co-ordinate with the other departments to ensure operative effectiveness.

Financial Management

• Assist the Purchase Manager to regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/non0moving items, reduce spoilage and wastage & improve material handling and shortages.
• Recommend inventory levels for the goods in the stores to the Purchasing Department and seek approval.
• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• To ensure maximum security of all storeroom areas, and that no unauthorized person should be allowed the access.
• To efficiently supply the materials to user departments according to standard procedures and ensure to maintain the stores to avoid wastage through loss or pilferage.
• To inform the Purchase Manager and follow the standard procedures in case of spoilage or damage of any item.
• Ensure to par stock the goods.
• To ensure the timeous and correct completion of all administrative tasks with respect to delivery of goods to the respective departments.
• Check the expiry date of the goods and discard the expired goods.
• Maintain proper records of goods received, goods issued, and quantity of stock & rejected goods.

Health & Safety Responsibilities/ Duties

• • Establish and maintain safe working conditions and practices following Accor Health, Safety and Environmental policies.
  • Ensure all practicable steps are taken to maintain a safe work environment following Accor Health, Safety and Environmental policies.
  • Ensure all staff within the department are fully conversant with departmental fire and evacuation procedures.
  • Ensure all hazard are recorded and reported to the Management and that they are investigated appropriately with controls identified and reviewed.
  • Implement Accor policy on prevention of Harassment/ Bullying in the Workplace according to guidelines.
  • Ensure all protective clothing and equipment is provided to employees where necessary, maintained and they are train its use.
  • Ensure all workplace accidents and incidents are reported accurately and promptly on the prescribed form, with appropriate investigation and corrective action taken.
  • All serious harm accidents are reported to management immediately and within 7 days in writing.
  • All new and transferring staff have training and ongoing supervision to ensure they have the knowledge and skills to perform work tasks in a safe manner.
  • Rehabilitation support and assistance is provided to injured workers following Accor guidelines.
  • Review and develop health and safety policy objectives and plans at least annually.
  • Be proactive in keeping departmental health and safety records and information up to date.
  • Ensue site visitor / contractor entry procedures are applied.

Additional Responsibilities Towards Sustainable Development

Occupational Health and Safety

Employee Responsibility

All employees to safeguard their health and safety and the health and safety of others, in the workplace.

Replacement & Temporary Mission

Be ready and responsible for any job, which may be assigned by the Management.

Hygiene/ Personal Safety/ Environment

• Applies the Hotels’ Security Regulations (In case of Fire, etc)
• Applies the ISO 9001 Quality Certification requirements that impact his/her role.
• Respects the hotels commitments to the “Environment Charter” (saving energy, recycling, sorting waste, etc) and meets ibis ISO 14001 environmental commitments as applicable to the role, if the hotel is involved in the programme.

Basic Qualifications

• Minimum graduate (preferred) in any stream
• Basic knowledge of store/inventory management

Experience

• 1–2 years experience in stores, inventory, or warehouse (hospitality experience preferred)
• Freshers with relevant internship/training may also be considered

Key Skills

• Knowledge of inventory systems / Materials Control 
• Basic MS Excel skills
• Attention to detail and record-keeping accuracy

Operational Knowledge

• Handling inward & outward materials
• Maintaining stock levels & FIFO practices
• Coordination with purchase, kitchen, and housekeeping teams

Other Requirements

• Good communication skills
• Honesty & integrity