IT Administrative Assistant

HOTEL OVERVIEW

Strategically located in the heart of Singapore’s shopping, dining and entertainment districts and with the City Hall and Esplanade Mass Rapid Transit (MRT) train stations and other major transportation nodes at its doorstep, Fairmont Singapore and Swissôtel The Stamford are the gateway to explore Singapore’s landscapes at your convenience. With a total of 2,030 well-appointed guestrooms, both hotels also offer a distinct collection of 12 lifestyle and dining choices including Michelin-starred fine dining restaurant JAAN by Kirk Westaway, cutting-edge meeting space at Raffles City Convention Centre with 34 meeting rooms and one of Asia’s largest spas, Willow Stream Spa.

ABOUT OUR COMPANY

At Fairmont Singapore and Swissôtel The Stamford, we design career plans and unveil new professional perspectives through our various development programs. We shine when YOU shine. Come and be part of our dynamic team and experience immerse growth and career opportunities with us.

Summary of Responsibilities:

To handle admin tasks to ensure the IT Department runs smoothly, helping both Heartists and guests benefit from better services. Responsibilities and essential job functions include but are not limited to the following:

• Ensuring administrative work such as inventories and assets handover form is done.
• Ensuring all invoices and payments are processed on time for the various properties.
• Ensuring all team members to submit medical leaves, National service leave and updated on the leaves for the year.
• Assist on enquiring quotations from vendors for the various properties.
• Liaising with the vendors on the arrival timings of the items purchased.
• Ensuring items are correctly charged and delivered for the invoices received.
• A daily report sent every morning to all team members on number of cases of internet issues faced and reported by guest to the helpdesk.
• To assist preparing and follow-up the (government) grant and IT projects paperwork.

• Must possess minimum tertiary qualifications
• 2-3 years of administrative experience
• Preferably with hospitality training experience
• Fluent spoken and written English
• Private Secretarial Certificate preferred
• Computer Literate
• Proficient in Mircosoft Application Product such as Word, Excel, Powerpoint
• Presentable, well groomed.
• People and service oriented with an eye for details.
• Able to work under pressure.
• Good written and verbal communication skill for customer handling and system documentation.
• Innovative and creative in contributing ideas.
• Good problem solver with a positive work attitude, followup skills and ability to work independently.
• Multicultural awareness and able to work with people from diverse cultures.
• Flexible and able to embrace and respond to change effectively.
• Ability to work independently and has good initiative under dynamic environment.
• Self-motivated and energetic